Purchasing Coordinator

Position Summary

The Purchasing Coordinator is responsible for managing all purchasing activities, maintaining accurate pricing and vendor data, processing POs, coordinating incoming materials, supporting hardware inventory controls, and ensuring the shop receives materials and consumables on time and with full compliance.

Primary Responsibilities

1. Shop Releases

The Purchasing Coordinator is the primary owner for:

• Requisitions

• Steel, Buyouts, Hardware, and Subcontracts (Processing, Sub-Fabrication, etc.)

• Link all piece marks in Tekla

• Notify Production Coordinators/CNC Programmers what material has been Reserved as well as what is being procured

• Purchasing

• File all Quotes and POs in the correct Sharefile job folders

• Enter all POs in Vista and Tekla

• Finalize Tekla POs once received, confirming correct pricing and full MTR linkage.

• Adjust Vista POs to match Invoices per Accounts Payable as required

• Ensure all Vista POs have the proper Job#/Phase Code/CT

• Enter all Credit Card and 3rd party purchased POs are entered in Tekla for receiving and tracking purposes

• Send JCAs to the Project Admin when reserving Stock inventory

• Monitor promise dates from vendors and resolve discrepancies proactively.

• Receiving Hardware/Buyouts

• Receive and tag all hardware and small buyout items in Tekla and stage appropriately.

• Maintain an organized hardware rack with all Work Package/PO#s properly labeled.

2. Hardware Conex - Maintain accurate inventory for stocked/extra hardware stored in the Hardware Conex

3. General Purchasing

The Purchasing Coordinator is the primary owner for:

• Purchasing - Entered in Vista as a PO or Credit Card with receipt in Expensify

• Repair & Maintenance

• Small Tools

• Supplies

• Consumables

• Current Pricing Index - Maintain Steel index in Sharefile for Estimating and Change Orders

• Vendor Evaluations - Perform annual vendor evaluations and document performance, pricing, reliability, and service quality

Key Interfaces

• Internal:

• Lead Production Coordinator

• CNC Programmer

• Production Manager

• Shipping/Receiving Manager

• Project Manager/Coordinator

• QA/QC Manager

• Maintenance Supervisor

• Plant Manager

• External:

• Vendors

Success Measures

• Zero unlinked piece marks in Production Control within 24 hours of Shop Release
• 100% of POs in Tekla before received.
• 100% of POs in Vista before invoiced.
• 95% of Steel, Buyouts, and Hardware received before Date Required.
• 98% of purchases charged to the correct Job#/Phase Code/Cost Type in Vista.
• 98% of JCAs are sent properly within 24 hours of Reserve.
• Pricing index remains current within 30 days of any price change.

Additional Information

• Office and shop location is in Phoenix, AZ
• Full time position
• Work environment requires the ability to sit, stand, walk on uneven surfaces, and lift up to 50lbs.
• EOE. M/F/D/V are encouraged to apply.