Purchasing Buyer
Kansas City, KS
4 months+
P2P Site Leader Role:- Site P2P Leader. Responsible for flow of purchases -to- payment (P2P) across Coupa, SAP, and other systems. This includes (but not limited to):
- timely and accurate payment of invoices
- creating and maintaining PO's
- Magics toolkits, action plans, scorecards
- Single point contact for Plant with Vendors and Costa Rica on issue resolution and tickets for accurate and timeliness of payments (responsible for Paid on Time measure)
- Troubleshoot advanced issues with invoices, POs, cost centers, banking, funding special payments, etc.
- Responsible for audit/compliance on site credit/banking transactions.
- Other compliance reporting and follow-ups.
- Coupa Key User:
- Create and maintain PO's per Coupa standards
- Train and assist plant personnel in creating/maintaining PO's in Coupa
- Compliance monitoring/reporting/action plans.
- Role also includes Procard expenses for Freight and plant facilities and related compliance/reporting.
- Role also includes oversite of ZBF accounts as needed.
- Maintain skills to support SNO team coverage and responsibilities, as required.
- Other duties as assigned
Daily: Each of these often require multiple service-now tickets being opened and tracked. This is a daily issue.- Status 143 report: Current outstanding direct spend invoices. Analyze all invoices and resolve in Pulse those that are not auto-matching.
- Status 35 report: Same as above, but these are invoices closer to payment date. Often these invoices are either almost due or have some problem.
- Status 162 report: All invoices scanned into status 162 have posting issues. Analyze and resolve.
- Resolve any SAP invoice status issues
- Coupa invoices: Print and GR all service invoices, help identify posting issues for Costa Rica and confirm expense item deliveries through storeroom and storeroom misses.
- Assist multiple requests for Vendor invoicing issues, Coupa issues, supplier issues, ticket issues and PO issues.
As Required:- Create required PO's for the business and update po's through change request process.
- Freight and Site Facilities Procard spending.
- Resolve freight Procard spend and general Procard spend if any outstanding issues. Maintain records/receipts per compliance requirements.
- Hard close expired PO's.
- Work monthly GR/IR report and follow-ups
- Manage process for capital purchases
- Magics – P2P toolkit, testing, action plans, and scorecard
- Follow-up and resolve issues and complaints – from vendors, from Costa Rica, from Plant on issues regarding Coupa and P2P – including:
- Wrong vendor paid, Wrong amount paid, Duplicate payments
- Invoices posted against incorrect receipts, Invoices posted on invalid PO's
- Payments not released according to PO terms
- Invoices mistakenly returned to vendor, Invoices scanned incorrectly or into incorrect company code.
- Early release payments
- Supplier threatening credit hold, Suppliers that have placed us on credit hold
- Suppliers removed from Coupa with no advanced notice