Purchasing Administrator

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, youll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, youll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Indiana Department of Environmental Management (IDEM):

Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy. We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state.

Use our Compensation Calculator to view the total compensation package.

Role Overview:

• Effective communication and collaboration within the Agency as well as external customers.
• Getting the DPAP certification if not already acquired.
• Candidate must use critical thinking to decide what the best options are when it comes to proper procurement methods used.
• Ability to continuously track funding and chartfield information.
• Maintains a strong focus on accuracy and attention to detail.

Salary:

The salary for this position traditionally starts at $47,320.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Interpret and clarify the procurement, practices, and procedures of vendors, field personnel, and other interested parties apprising then of legal requirements in state procurement activities.
• Manage all Procurement related customers inquiries to ensure proper procurement procedures are implemented and budget policies are adhered to.
• Research to understand the product of service characteristics of the procurement request.
• Establish and monitors requisitions, purchase orders, and invoices for purchases to ensure requisitions are approved in a timely manner.
• Determine methods of purchases and obtains bids on specific requisitions to determine lowest and/or best bid based upon the funds to be utilized, amount of bid and priority of purchases.
• Answer routine and sensitive inquiries from vendors, employees, the general public and government officials.
• Coordinate the purchase order Close-out process when needed.
• Prepare technical fiscal reports, records, and other correspondence for budget owners and district leadership staff.
• General knowledge and ability to interpret and apply state, federal, rules and regulations relating to procurement.
• Ability to generate and maintain effective communications, good working relationships, and a positive image with suppliers, coworkers, and other state employees/officials by promoting courtesy, objectivity, and fairness.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What Youll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Extensive knowledge of purchasing methods, procedures, laws, and regulations establishes by the state and agency.
• Knowledge of bookkeeping principles and practices related to the maintenance of accurate and systematic purchasing records.
• Extensive knowledge of PeopleSoft Procurement and Purchasing modules, with knowledge of PeopleSoft Accounts Payable Module.
• Ability to prepare report and maintain accurate statements of inventory, contractual agreements, and related Financial Statements.
• Ability to initiate correspondence for purchasing processes; to establish agency goals.
• Ability to prepare and interpret simple specifications and to analyze bids
• Effectively communicate with different state agencies, external and internal customers, and different vendors.
• Ability to develop effective relationships with vendors and contract service professionals.
• Ability to discover, reconcile and report discrepancies in purchasing agreements and accounts.
• Ability to perform all functions in a timely manner.

A degree is not required. However, experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.