Public Records Assistant or Public Records Analyst

Public Records Assistant or Public Records Analyst

Salary

$60,732.00 - $118,236.00 Annually

Location

Thurston County - Olympia, WA

Job Type

Exempt

Job Number

2026-04582

Department

House of Representatives

Opening Date

06/02/2026

Closing Date

Continuous

• Description
• Benefits

Description

Washington State House of Representatives

Exempt Recruitment Announcement

Public Records Assistant or Public Records Analyst

OPENS:

June 2, 2026

CLOSES:

Review of applications is ongoing. The hiring authority reserves the right to make a hiring decision or close this recruitment at any time. The first review will begin June 16, 2026.

REPORTSTO:

Public Records Officer

LOCATION:

Thurston County -- Olympia, Washington

SALARY:

Assistant: $60,732 - $105,240 annually

Analyst: $68,244 - $118,236 annually

State law requires us to post the full salary range; however, individual salary is determined based on experience and internal alignment. Most applicants will start near the beginning of the salary range. The salary ranges include the 2% cost of living adjustment effective 07/01/2026.

About the House of Representatives:

The House of Representatives (House) comprises half of the Washington State Legislature and is made up of 98 members elected to serve two-year terms, representing 49 legislative districts. The House employs approximately 240 full-time year-round staff and 100 temporary session staff and interns. Staff workgroups include, nonpartisan staff, Democratic Caucus staff and Republican Caucus staff. The Legislature meets annually on the second Monday in January on the capitol campus in Olympia. Regular legislative sessions take place January through March in even-numbered years and January through April in odd-numbered years. Special legislative sessions occur as needed.

Our workplace is on the beautiful capitol campus in Olympia. The 486-acre campus includes the Legislative Building and other historic structures, as well as popular parks and trails with views of Capitol Lake, Budd Inlet, and the Olympic Mountains.

The House of Representatives holds themselves to the Legislative Code of Conduct which expects the following:

• We conduct ourselves with self-awareness, self-respect, and professionalism;
• We treat others with respect, dignity, and civility, regardless of status or position; and
• We refrain from engaging in hostile, intimidating, offensive, or unlawful activities or behaviors that may amount to discrimination, harassment, sexual harassment, or bullying.

Duties

Position Profile:

The Public Records Assistant and Public Records Analyst positions are nonpartisan positions within the House Administration which report to the Public Records Officer. Both positions respond to requests in accordance with all policies & procedures and contribute to the records retention process. The Assistant level is considered entry level and requires limited experience and more supervision with the expectation that candidate has the skills and abilities to progress to the Analyst level after two years as an Assistant. The Analyst level is considered senior level and requires more experience and less supervision.

How You'll Be Expected to Contribute:

• Search for and gather records responsive to public records request and to ensure records are collected in an unredacted and unaltered state.
• Manage the intake process of public records requests.
• Identify and coordinate the production of public records to meet legal deadlines and adhere to internal processes.
• Communicate and meet with record holders and requestors to facilitate responses while providing excellent customer service.
• Review responsive records for redactions and withholding exemptions.
• Maintain a log of public record requests.
• Provide technical assistance to staff, supervisors, and managers with identifying requested information, especially in the retrieval of electronic and metadata.
• Assist with record management and preparing records for archiving.
• (Analyst only) Evaluate, analyze, and make recommendations regarding public disclosure requests and records management.
• (Analyst only) Resolve internal and external client concerns with a high level of customer service, using discretion to triage confidential and sensitive information.
• (Analyst only) assists Public Records Officer and House Counsel in developing and delivering training.
• (Analyst only) determines scope for public disclosure redactions.

Qualifications

The Successful Candidate Will Meet These Qualifications:

Assistant

• Associate degree AND two years' administrative and forms and/or records management experience (fewer than 2 years of experience fulfilling public disclosure requests).

Analyst

• Bachelor's degree AND at least three years' experience fulfilling public disclosure requests OR a combination of six years' experience involving public disclosure requests, forms and/or records management, and administrative experience.

Any combination of education and applicable experience equaling the total years identified will be considered, except that the Analyst MUST have three or more years' experience fulfilling public disclosure requests.

Additional Preferred Qualifications:

• Experience in managing public records requests for a governmental agency, including working with electronic record searches and retrieval of documents.
• Knowledge of public records regulations, including RCW 42.56.
• Knowledge of retention periods and dispositions schedules for public records.
• Expert knowledge of Microsoft Office applications such as, Word, Excel, and Outlook
• Experience with Adobe Acrobat
• Ability to perform public disclosures in a highly visible environment, and knowledge of exemptions, and withholding logs.
• Excellent organizational skills, including the ability to prioritize, coordinate and simultaneously manage multiple projects with a high level of quality.
• Ability to maintain confidentiality and build trust across organizational boundaries.
• Ability to work within a team environment to collaborate and interface with all levels of the Legislature.
• Skills in records, archives, or project management.
• Ability to handle multiple competing priorities, organize and manage workload, and make decisions necessary to respond in an expeditious manner.
• Ability to conduct searches in electronic and paper document filing systems.
• Ability to work with technical staff to access records in electronic formats.
• Ability to interact professionally with internal and/or external customers.
• Ability to provide training and consultation to staff.
• Experience working with elected officials, the Washington State Legislature or other comparable environment.
• Experience with records management software programs like GovQA or similar.

Supplemental Information

Conditions of Employment/Working Conditions:

This position requires an onsite/in-person presence in Olympia during legislative sessions and must be able to work more than 40 hours per week including evenings, weekends, and holidays during legislative sessions. Interim schedules allow for more flexibility. *This position is currently approved for in-state telework during interim with an expectation to have an onsite in-person presence when requested.

Benefits:

Employee benefits include vacation and sick leave; paid state holidays; health, life, and other optional insurance; retirement; social security; and military leave.

How to Apply:

Intrigued? If so, please submit the below items:

(1) a letter of interest specifically addressing thequalifications;

(2) a current resume describing in detail your experience and education; and

(3) a minimum of three professional references with contact information (e.g., address, e-mail address, and telephone).

Send application materials and direct any questions to:househr@leg.wa.gov

The Washington State Legislature is an equal opportunity employer and does not discriminate based on race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran, or military status, or using a trained service animal by a person with a disability. We encourage people of all backgrounds to apply, including those listed above and those with other diverse life experiences. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact HouseHR@leg.wa.gov or 360-786-7030, or TTD 1-800-635-9993. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov