Public Health Preparedness District 9 Coordinator
The Public Health Preparedness District Coordinator serves as primary point of
contact for Local Health Departments within their assigned District for issues
relating to IDOH-Division of Emergency Preparedness, goals, and objectives. The
Public Health District Coordinator serves at the direction of the Director of
District and Local Readiness and respective IDOH DEP Regional Supervisor to
their area.
District 9 consists of the following cities/counties: Franklin, Decatur,
Jennings, Ripley, Dearborn, Ohio, Scott, Jefferson, Switzerland, Scott, Clark,
Floyd and Harrison
The overarching responsibility of the Public Health Preparedness District
Coordinator is to identify overall preparedness gaps and needs of local health
departments within their District, communicate them to their respective Regional
Supervisor and assist in directing the locals to information and other resources
appropriate to address their needs. It is also the responsibility of the Public
Health Preparedness District Coordinator to work closely with the Healthcare
Coalition District (HCC) Coordinator to help facilitate coordination between
local public health and healthcare partners on preparedness efforts that would
require or benefit from collaboration between the two programs entities.
Essential Duties & Responsibilities:
* Communicate regularly with the Regional Supervisor to share the needs,
challenges, and accomplishments of the health departments within the assigned
District and to receive instructions and guidance.
* Participate in IDOH-Division of Emergency Preparedness conference calls and
staff meetings as scheduled by the respective program Director and Regional
Supervisors.
* Attend scheduled District Coalition meetings along with the HCC Coordinator
assigned to the district as well as any additional health department related
meetings or events as assigned by Regional Supervisor.
* Identify and communicate any planning, training, and exercise support needs
or activities to Regional Supervisor.
* Provide guidance and answer questions to IDOH preparedness efforts or direct
them to where they may obtain the requested guidance when necessary.
* Assist in tracking grant deliverable progress and completion during
preparedness activities, data collection efforts, and inventory tracking as
directed.
* Complete any reporting and/or tracking forms and documents as identified and
requested by Regional Supervisor and/or Director.
* Assist in coordinating Medical Countermeasure (MCM) Operational Readiness
Review(s) (ORR) in CRI jurisdictions as needed.
* Submit summary reports of coalition or district meeting, individual meetings
summarized on the bi-weekly (unless specified otherwise) reporting template.
Public Health Preparedness Field Coordinator - Expectations
* Staff are expected to have a strong familiarity and understanding with IDOH
Division of Emergency Preparedness policies, standard operating procedures,
preparedness and response plans, and technical concepts of operations, and be
able to effectively communicate these to the local partners.
* Report outcomes (notes) of each meeting by submitting summary to Regional
Supervisor within 2 business days.
* If District staff feel they have not been provided sufficient guidance or
training on any material(s), it is their responsibility to notify their IDOH
Regional Supervisor and Contractor Project Supervisor that they require
additional direction or clarification.
* District staff are expected to actively ensure local partners, understand
technical and procedural aspects of IDOH-Division of Emergency Preparedness
and other state emergency management and response strategies, tactics, and
plans. If staff observe or are made aware of gaps in knowledge or
understanding of these topics among local partners, it is their
responsibility to provide direction and clarification, and to request
assistance from their IDOH Regional Supervisor, if needed.
* District staff are expected to maintain an electronic file of all guidance
documents, templates, and boiler plates distributed by IDOH Central Office
and expected to distribute these documents as directed by Regional
Supervisors to local partners and be able to fully explain their purpose and
use.
* When working with the local partners, District staff serve as representatives
of the Indiana Department of Health and are expected to conduct and present
themselves as such. If at any time, District staff feel as if they are
unclear on any duty or expectation as it relates to their position, or feel
they need any additional guidance or training pertaining to the technical
aspects of their position, it is their responsibility to communicate their
need to their IDOH Regional Supervisor and the Contractor Project Supervisor.
* Stay up to date on CDC, ASPR, ISDH and other relevant guidance documents and
programs.A
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