PT Office Assistant to the Presidents Office
Date Position is Open 232026
Work Schedule PT 28 hours per week
Salary Ranges 15 to 22.40
FLSA Status Non-Exempt
Assists with the timely coordination and execution of Board of Trustees and Committee meetings and special events.
Maintains communication and provides support to members of the Board of Trustees.
Monitors and maintains Board of Trustees web pages and portal.
Assists with scheduling meetings for President.
Attends monthly Board of Trustees and committee meetings and ensures that the minutes are appropriately recorded transcribed posted and distributed when needed.
Prepares electronic agenda packets for Board of Trustees meetings committee meetings retreats and other meetingsevents as deemed necessary.
Maintains minute books for Board of Trustees and committees including resolution binder and index.
Originates and distributes draft Board and committee agendas for review by staff and committee chairs.
Creates electronic surveys for routine and non-routine trustee functions.
Processes incoming and outgoing mail distributes to appropriate responder and drafts correspondence.
Receives and processes confidential information.
Assists with preparation for regular meetings and events for President when necessary.
Assists in preparation and distribution of internal and external communications.
Maintains electronic and paper filing systems for Presidents Office and Board of Trustees for accurate information storage and document retrieval.
Assists with Presidents Cabinet agenda and gathers reports.
Assists with preparation for activities meetings events and programs conducted by the President.
Assists with arrangements for Commencement pertaining to trustee and administration participation and involvement.
Ongoing updating of Board committee and college listings.
Responsible for maintenance of archives for Resolutions and Minutes of the Board
Ability to work with everyone and to communicate effectively with tact diplomacy and discretion.
Maintains contact lists.
Maintains operations manual for Board of Trustees procedures.
Orders office supplies for Presidents Office.
Carries out special projects and other duties as may be assigned.
Qualifications
Required
Education Associate degree from an accredited institution of higher education or equivalent work experience. High school diploma or equivalent.
Certifications Act 153 Clearances Act 34 PA Criminal Background Act 151 PA Child Abuse History Act 114 FBI Clearance Fingerprinting
Work Experience Minimum of three years of secretarial experience with high-level executive. Diplomacy and discretion skills of a professional secretary.
Knowledge Skills Abilities Excellent written and oral communication skills judgment initiative and tact. Strong word processing proofreading and organization skills. Must have a strong knowledge of MS Office including Word Access and Excel Google Apps Adobe Acrobat Zoom. Good command of grammar. Must possess a high level of the following work skills and behaviors teamworkcooperation initiative customer service and commitment to continuous professional growth in skills and knowledge.
Preferred Bilingual Spanish
Physical Demands While performing the duties of this job the employee is frequently required to stand walk sit use hands to handle or feel reach with hands and arms talk and hear. The employee may regularly lift andor move up to 15 pounds and occasionally lift andor move up to 20 pounds. Specific vision abilities required by this job include close vision and distance vision.
Work Environment The noise level in the work environment is usually quiet to moderate.
Revised 462026
LCCC is an equal opportunity employer.
LCCC Internal candidates must apply within 15 days of posting. To apply please submit a cover letter resume and unofficial transcript through ouronline application systemat www.lccc.edujobs. Salary is restricted to above range and will not exceed the maximum of the range. Salary offers are non negotiable and offers are determined and are based upon related work experience submitted on resume. Foreign degrees - must provide a US equivalency report of your degree credentials with your transcript if not your resume will not be accepted.
Position open until filled.
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