Administrative Skills, Background Investigation, Calendar Management, Clinical Information Systems, Communication Skills, Conference Management, Customer Support/Service, Documentation, Establish Priorities, Faculty Administration, Family Educational Rights and Privacy Act (FERPA), Financial Transactions, Health Science, Healthcare, Higher Education, Logistics, Meeting Minutes, Microsoft Office, Multilingual, Multitasking, Operational Strategy, Operational Support, Organizational Skills, Physical Demands, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Process Development, Record Keeping, Records Management, Reporting Skills, Spanish Language, System Operations, Telephone Skills, Time Management, Training/Teaching, Travel Planning, Tuition Fees, Word Processing, Writing Skills
PT Administrative Assistant, Health Sciences & Trades
Salary
$19.87 Hourly
Location
1600 S 25th E, Idaho Falls, ID
Job Type
Part Time
Job Number
1905153
Department
Health Sciences
Opening Date
06/17/2026
Closing Date
7/5/2026 11:00 PM Mountain
FLSA
Non-Exempt
Job Summary
The Administrative Assistant performs a wide variety of administrative support functions that facilitate the efficient operation of the Health Sciences & Trades division and Career Technical Education (CTE) programs.
Typical Job Functions
Administrative Support & Communication
- Draft and prepare letters, correspondence, and memos
- Compile information from a variety of sources to prepare reports
- Create, process, and maintain documents and administrative records using word processing software
- Assist in maintaining ADA-compliant documents in alignment with institutional accessibility standards
- Answer and direct incoming calls, providing accurate information and routing inquiries appropriately
- Serve as a liaison between the division and internal and external stakeholders
- Provide administrative support to faculty and staff as directed
Data, Reporting & Compliance
- Collect, track, and maintain data for state reporting and accreditation requirements across health science and trade programs
- Support accreditation processes by organizing and maintaining required documentation and records
- Track student data and maintain student records in accordance with institutional guidelines
- Assist with end-of-year CTE reporting processes
Meetings, Events & Logistics
- Schedule and coordinate meetings, conferences, and related logistics
- Attend meetings and record minutes for TACs, department meetings, and other meetings as directed
- Coordinate TAC meeting scheduling and setup
- Coordinate travel authorizations and arrangements
Student & Program Support
- Assist students with program and application questions
- Assist with the review and processing of applications for Health Sciences and Trades programs
Systems & Operational Support
- Assist with financial recordkeeping and preparation of financial transactions
- Support management of MyClinicalExchange and related clinical compliance systems
- Coordinate room scheduling and Building 6 room approvals
Professional Expectations
- Maintain confidentiality and represent the college and division in a professional manner
- Perform miscellaneous job-related duties as assigned
Minimum Qualifications
- 1 year experience in an administrative assistant or business office role
- Proficient in Microsoft Office
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Ability to multi-task and prioritize work
- Willingness to learn new technologies
- Incumbent must reside in Idaho (Currently CEI doesn't sponsor H-1B Visas)
Additional Desired Qualifications
- 2-5 years experience in an administrative assistant role
- Highly proficient in Excel
- Healthcare experience
- Experience working in higher education
- College degree
- Working knowledge of FERPA
- Bilingual (Spanish)
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Physical Demands and Work Environment:
Sitting, standing, walking, keyboarding, reaching overhead, pushing, pulling, lifting, carrying, gross manipulations (involves hands) and standing or sitting (combination). Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.
On-site work is essential and regular predictable attendance is required. Employees may be required to work at occasional events and handle tasks outside of regular working hours.
Background Investigations:
Employment at College of Eastern Idaho will be contingent upon the successful completion of a criminal background investigation and may require a credit and/or motor vehicle background investigation depending on the position. Please refer to Policy 225: Background Checks.
EOE/ADA - Hiring is done without regard to race, color, religion, national origin, sex, age, or disability. In addition, preference may be given to qualified veterans under state and federal laws and regulations.
Link to Annual Security Report for CEI:?https://www.cei.edu/students-right-know
You may eligible for a reduced tuition benefit at College of Eastern Idaho as a part-time employee, adjunct or dual-credit instructor including a spouse or one dependent (per Policy 203.3).
Employer College of Eastern Idaho
Address 1600 S 25th E
Idaho Falls, Idaho, 83404
Phone (208) 535-5495
Website http://www.cei.edu