PT - Accounts Payable/Accounts Receivable Specialist

We are seeking a detail-oriented and accountable Accounts Payable & Receivable Specialist to support daily financial operations and maintain accurate financial records.

This role is responsible for processing payables and receivables, maintaining clean and accurate records, and assisting with reconciliations and issue resolution. The position plays an important role in ensuring financial data is reliable, complete, and properly documented.

All payments require proper documentation and verification, including 3-way matching where applicable. This role serves as a key control point in protecting financial integrity.

Core Responsibilities

Accounts Payable (AP)

• Process vendor invoices accurately and on time
• Perform 3-way matching (invoice, purchase order, and receiving documentation) prior to payment
• Ensure all invoices are properly supported, approved, and aligned with company records before release of funds
• Identify discrepancies (pricing, quantities, duplicate invoices, missing documentation) and resolve prior to payment
• Maintain organized and complete AP records with full audit trail

Accounts Receivable (AR)

• Generate and issue customer invoices accurately and timely
• Apply incoming payments correctly to customer accounts
• Track outstanding balances and assist with collections follow-up
• Investigate and resolve billing discrepancies, short pays, and disputes

Reconciliation & Accuracy

• Assist with account reconciliations (vendor, customer, bank, and GL accounts)
• Research and resolve discrepancies, including identifying prior payments or missing entries
• Experience in identifying and resolving discrepancies independently is required.
• Ensure all transactions are properly recorded, traceable, and supported
• Maintain documentation in an audit-ready condition

Financial Controls & Risk Awareness

• Follow strict financial controls to ensure all payments are accurate, authorized, and properly documented
• Identify and escalate potential fraud, phishing attempts, or suspicious vendor communications
• Verify changes to vendor payment information through established validation procedures
• Maintain awareness of common fraud schemes (fake invoices, payment diversion, duplicate billing)
• Ensure compliance with company approval and documentation requirements at all times

Accountability & Expectations

• This role represents financial interests first
• No payments are processed without proper documentation, verification, and approval
• Responsible for identifying and preventing errors, duplicate payments, and unauthorized transactions
• Must be comfortable identifying discrepancies and following through on corrections

What Success Looks Like

• Transactions are accurate, complete, and timely
• Records are organized, traceable, and audit-ready
• Discrepancies are identified early and resolved fully
• Issues are solved-not passed along

Qualifications

• 2–4 years of experience in Accounts Payable, Accounts Receivable, or bookkeeping
• Working knowledge of GAAP
• Experience with reconciliation and discrepancy resolution
• Proficiency in QuickBooks and Microsoft Excel
• ERP experience (Deltek Costpoint preferred)
• Strong attention to detail and organizational skills
• Clear and professional communication skills