Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Bookkeeping, Card Processing, Communication Skills, Financial Reporting, Mail Processing, Microsoft Excel, Microsoft Word, Operations Management, Organizational Skills, Process Improvement, Property Management, Reconciliation, Time Management
Accounting and Admin Assistant - Part Time Position
Summary:
The Accounting Assistant provides support to the Accounting Department with a variety of accounting and administrative tasks, including accounts payable and receivable, account reconciliations, and organization of financial records. The Accounting Assistant reports to the Controller and will have daily interaction with the Director of Operations, Property Managers, and vendors.
Essential Duties and Responsibilities:
- Enter and process vendor payments through automated accounts payable system (Yardi).
- Review invoices for appropriate approvals and account coding.
- Review and reconcile invoice discrepancies.
- Address and respond to vendor inquiries.
- Ensure utility invoices and company credit card transactions are properly coded and paid timely.
- Process and deposit various cash receipts.
- Assist the Assistant Controller with compilation of monthly and quarterly financial reports and bank reconciliations.
- Provide administrative support to the corporate office, including but not limited to filing, processing daily mail, creating FedEx slips, scanning, etc.
- Assist Accounting Department and Director of Operations with special projects and other tasks as assigned.
Other:
- Maintains open communication with accounting and corporate office team.
- Has a "can-do," productive, self-motivated attitude, demonstrates initiative, and suggests improved processes.
Qualifications / Experience:
Potential candidate should have a high school diploma; associate degree in bookkeeping or accounting preferred; and at least two years of accounts payable or general accounting experience. In addition, the candidate should have excellent organizational, communication, and time management skills. Candidate must be proficient in Microsoft Word and Excel. Experience with Yardi software is a plus.
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Congregate Management Services Inc.