Prospect Management Specialist

Posting Details

Posting Details

Posting Number S15236P Working Title Prospect Management Specialist Department DAR-Prospect Management About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The University of Georgia Foundation enriches the quality of education at the university by supporting scholarships, endowed chairs and professorships and other programs that rely on private funds. With more than $1 billion in assets, a large portion of which is endowed, the foundation provides an average of more than $65 million annually to UGA to advance its mission of teaching, research, and public service. The foundation was established in 1937. As a steward of donor funds, the Foundation has a strong record of fiscal and financial management. Its investment portfolio has consistently outperformed key benchmarks. Growth in the foundation's assets has allowed for greater financial support for the university's mission.

Research & Prospect Management

Research & Prospect Management works to identify individuals positioned to advance UGA initiatives, collaborates with fundraisers, and ensures prospects and donors receive the best possible experience when partnering with our division. Through extensive data mining, information sharing, and the optimization of fundraisers activities with donors and prospects, we help UGA achieve-and exceed-our fundraising goals.

College/Unit/Department website https://dar.uga.edu/research-and-prospect-management/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

8:00am-5:00pm; Willing and able to work evenings and weekends, as necessary.

Advertised Salary $57,200+ Commensurate qualifications and experience Posting Date 06/02/2026 Open until filled Yes Closing Date Proposed Starting Date 08/01/2026 Special Instructions to Applicants

• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Prospect Researcher I FLSA Exempt FTE 1.00 Minimum Qualifications

Bachelor's degree in a related field or equivalent

Preferred Qualifications

• Three plus years of full-time professional experience in relationship management, prospect research, development, sales, marketing, business administration, higher education, or project management
• Advanced degree in a field demonstrated to have some relevance to this position
• Knowledge of University policies and procedures
• Previous development experience and/or a background in a non-profit or educational institution are preferred
• Blackbaud CRM or other fundraising software experience is desirable
• Experience using Qlik Sense (analytics software platform) or data visualization tools

Position Summary

Reporting to the Director of Prospect Management, the Prospect Management Specialist will prioritize and leverage Prospect Management's resources to support the university's ongoing fundraising efforts. Specifically, this individual will provide decision and process support for Prospect Management in guiding practices and procedures. As such, this individual will be essential for consulting with major gift officers and filling the need to provide training and consultation to annual gift officers, leadership officers, and development coordinators.

The Prospect Management Specialist will support and promote the Prospect Management program, directing strategy meetings, routine reporting on cultivation activities, and developing solicitation strategies. To assist fundraisers in achieving an effective and healthy balance in their portfolios, a Prospect Management Specialist must be available on an as-requested basis to any development officer and conduct scheduled portfolio reviews. This individual will also oversee the monthly interactions review process to ensure timely and efficient development officer fundraising activity reporting.

The Prospect Management Specialist partners with other members of the Research and Prospect Management team to review potential donors and advise fundraisers on the best way to manage those relationships. This individual will lead quarterly portfolio management meetings to ensure that fundraiser donor lists remain healthy and that activity goals are met. They will also train fundraising staff and facilitate prospect strategy sessions.

Ultimately, the Prospect Management Specialist serves as a collaborative bridge across fundraising teams, leveraging data and relationship-management skills to keep everyone aligned and the University's fundraising efforts on track.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of Prospect Management and Prospect Tracking principles and methods
• Ability to keep accurate records and complete timely reports
• Knowledge of process, ethics, and policies of professional fundraising
• Ability to maintain confidentiality of sensitive information
• Ability to communicate effectively, both orally and in writing
• Ability to prioritize and handle multiple projects simultaneously
• Ability to analyze and synthesize information, set priorities, and meet deadlines
• Ability to work independently and as part of a team
• Excellent organizational skills and attention to detail
• Ethical, mature individual who will exercise discretion regarding sensitive and confidential information
• Solid knowledge of database management and spreadsheet software
• Experience with Excel and other information management databases; Ability to adapt to and use future technologies
• Ability to prioritize duties and achieve planned goals for a complex program
• Familiarity with fundraising software
• Excellent meeting facilitation and presentation skills

Additional Division Expectations:

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands

• Work in a standard office environment
• Sit and work at a computer workstation for extended periods of time
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Prospect Management Outreach

• Builds and maintains partnerships with a dedicated number of major gift officers and campus stakeholders to effectively manage prospect assignments by providing insights for prospect strategy through ongoing portfolio and pipeline analyses and consultations.
• Works with impacted staff to assess Prospect Management policies and procedures, serving as the Prospect Management liaison to annual gift officers, leadership officers, and development coordinators as needed.
• Accountable for maintaining organizational hierarchy in the database and overseeing the scheduling of development officer consultations with Prospect Management, and other scheduling tasks for the unit.
• Develops and refines services to meet the needs of people involved in fundraising and institutional advancement.
• Provides analysis and interpretation of prospect and donor information and facilitates communication regarding prospects to the appropriate fundraising stakeholders.

Percentage of time 40 Duties/Responsibilities

Prospect Tracking and Information Management

• Assigns prospects to development officers, approves clearance, reviews campus-wide prospect interactions (correspondence, strategy memos, contact reports, etc.) for appropriate inclusion in the database and various reports, and responsible for the appropriate maintenance of plans.
• Promotes effective prospect tracking and management across the entire development community by modeling portfolio management and other best practices for the development community and manages and oversees projects (ongoing and ad hoc) that specifically model these practices.
• Analyzes collected assignments, contacts, proposals, pledges, and gift data to determine areas for program emphasis and enhancement.
• Evaluates and analyzes tracking program strengths and weaknesses at appropriate intervals and develop corrective measures as needed.
• Reviews and analyzes system-generated reports and provides recommendations for improvement.

Percentage of time 30 Duties/Responsibilities

Program and Prospect Analysis

• Monitors and guides development officers' progress throughout the prospect fundraising cycle: qualification, cultivation, solicitation, and stewardship.
• Works with appropriate staff to assess Prospect Management policies and procedures, reinforcing and promoting an active awareness of The University's development program's goals, objectives, and directions.
• Provide recommendations related to the assignment of prospects as well as post-assignment analysis.
• Responds to a broad spectrum of high-priority requests at the request of the Director for Prospect Management while always promoting and adhering to the University's prospect coordination policy.

Percentage of time 20 Duties/Responsibilities

Prospect Management Program Advocacy

• Cultivates and applies personal knowledge of university priorities and programs, prospect management and fundraising techniques, and individuals and organizations whose involvement with the University would be beneficial.
• Reinforces and communicates prospect guidelines, policies, and procedures to new stakeholders and others throughout campus.
• Adheres to ethical and confidentiality guidelines of both the University and the Association of Professional Researchers for Advancement (Apra).

Percentage of time 5 Duties/Responsibilities

Other Duties as Assigned

Other duties may include, but are not limited to:

• Providing expertise and program support to others outside of the unit.
• Applying skills and knowledge gained from cross-training to provide support for varying services and special projects on an as-needed basis to achieve and maintain organizational success for both the Prospect Management and Prospect Research teams.
• Assisting in the onboarding of new unit and development staff as needed.
• Serving on internal or external committees or teams.
• Participating in continuing professional development opportunities as requested and resources allow.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Development & Alumni Relations' Office of Talent Management Recruitment Contact Email dartalent@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this job opportunity in the Division of Development and Alumni Relations (DAR)?
• Chronicle of Higher Education
• DAR Careers Page
• Handshake
• Insight Into Academia
• Inside Higher Ed
• LinkedIn
• UGAJobs (UGA's job board)
• Other (Please provide name of source)

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents