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Proposals Specialist IV

General Atomics

San Diego, CA

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JOB DETAILS
SKILLS
Adobe Acrobat, Affirmative Action, Aircraft Piloting, Artificial Intelligence (AI), Bid Analysis, Communication Skills, Content Development, Content Management, Cross-Functional, Customer Relations, Data Collection, Database Administration, Defense Federal Acquisition Regulations Supplement (DFARS), Detail Oriented, Documentation, Editing, English Language, Federal Acquisition Regulations (FAR), Federal Laws and Regulations, Funding, Genetics, Government, Government Contracts, Government Regulations, Identify Issues, Interpersonal Skills, Journalism, Laser Science, Maintain Compliance, Medical Conditions, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Military, Multitasking, Needs Assessment, Operations Processes, Organizational Skills, Performance Analysis, Persuasion Skills, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Project/Program Coordination, Project/Program Management, Proofreading, Proposal Development, Proposal Writing, Quality Assurance, Regulations, Regulatory Requirements, Request for Information (RFI), Request for Proposals (RFP), Requirements Management, Resolve Customer Issues, Safety/Work Safety, Sales Strategy, Staff Training, Strategic Planning, Team Lead/Manager, Team Player, Technical Leadership, Technical Strategy, Technical Writing, Time Management, Training/Teaching, United States Citizen, Willing to Travel, Wireless Communications, Writing Skills
LOCATION
San Diego, CA
POSTED
Today
54978BR

Company:


General Atomics


Job Summary:


General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.


The Proposal Specialist supports the end-to-end development of proposals to win new contracts, funding, and customers. This role combines strategic writing with project coordination, translating technical solutions into persuasive, compliant narratives while managing and supporting timelines and cross-functional collaboration. This role will work with different teams to help create strong proposals that meet the company’s goals and the customers’ needs.


DUTIES AND RESPONSIBILITIES:


RFP Analysis & Management


+ Analyze Request for Proposal (RFP) requirements, evaluation criteria, and deadlines to create compliance matrices

+ Ensure all submissions are compliant with customer instructions and regulatory requirements (e.g., Federal Acquisition Regulation [FAR] / Defense Federal Acquisition Regulation Supplement [DFARS] for government contracts)

+ Support proposal timelines and track deliverables to ensure on-time submission

+ Develop pre-proposal and proposal-related submissions, including Requests for Information (RFI)

+ Recommend proposal layout and structure to optimize compliance and persuasiveness while adhering to customer requirements


Content Development & Writing


+ Draft, write, edit, and proofread proposal content including executive summaries, technical approaches, management plans, and both technical and non-technical sections

+ Transform technical jargon into clear, customer-focused content with a consistent, persuasive, and active voice

+ Create compliant, high-quality proposals that address customer needs and evaluation criteria

+ Participate in cost and contractual input; identify issues and recommend solutions to complex technical issues


Collaboration & Coordination


+ Attend kick-off and briefing meetings with cross-functional teams

+ Discuss and coordinate inputs from program management, subject matter experts, engineers, technical staff, and Strategic Development (sales)

+ Facilitate teamwork and gather necessary data to support proposal development

+ Provide direction and guidance to less experienced support and professional staff

+ May participate in the selection, development, and training of proposal staff


Content Library Management


+ Support keeping a library of standard proposal content, templates, case studies, past performance examples, boilerplate materials, and reusable content (bios, standard answers)

+ Maintain various electronic databases for efficiency and quick access to proven content

+ Ensure content library remains current, accurate, and aligned with organizational standards


Quality Assurance & Project Management


+ Proofread for accuracy, compliance, formatting, and grammar to ensure high-quality final documents

+ This role ensures final proposals are in proper format and visually appealing

+ Work on multiple projects concurrently while keeping up with competing and shifting priorities

+ Support strict deadlines under pressure

+ Maintain the strict confidentiality of sensitive information throughout the proposal process


Compliance & Professional Responsibility


+ Observe all laws, regulations, and other applicable obligations

+ Ensure all proposal activities adhere to organizational policies, customer requirements, and regulatory frameworks

+ Maintain ethical standards and protect proprietary and sensitive information


Technical Skills


+ Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Project)

+ Proficiency in Adobe Acrobat

+ Familiarity with collaboration tools (SharePoint, Teams)

+ Basic knowledge of AI prompt engineering for content creation, brainstorming, and editing


Core Competencies


+ Exceptional written English skills with ability to write persuasively under pressure

+ Strong editing and proofreading capabilities

+ Proven project management abilities with capacity to handle multiple concurrent projects

+ Technical understanding sufficient to translate complex concepts into accessible language


Key Traits


+ Meticulous attention to detail to ensure 100% compliance with complex instructions

+ Exceptional organizational skills to manage multiple deadlines and deliverables

+ Strong communication abilities to facilitate cross-functional collaboration

+ Adaptability to work under tight deadlines and shifting priorities

+ Strategic thinking to align content with organizational win themes and client needs

+ Expected to work in a safe manner in accordance with established operating procedures and practices. Additional Functions Other duties as assigned or required.


We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.


Job ID#:


54978BR


Job Category:


Business Development


Travel Percentage Required:


0% - 25%


Full-Time/Part-Time:


Full-Time Salary


State:


California


Pay Range Low:


89,180


City:


San Diego


Clearance Required?:


No


Pay Range High:


155,825


Recruitment Posting Title:


Proposal Specialist Sr


Job Qualifications:


+ Typically requires a Bachelors degree in English, Journalism, Technical Writing, or related discipline and ten or more years of progressive professional commercial or government proposal experience. Equivalent professional proposal experience may be substituted in lieu of education.

+ Must have a thorough understanding of proposal concepts, principles and theory; knowledge of FAR and related governmental rules and regulations; and experience demonstrating a broad and detailed application of those principles, concepts, and practices.

+ Must possess the ability to understand new concepts quickly; apply them accurately throughout an evolving environment; organize, schedule and coordinate work phases; and, determine the appropriate approach at the task level or, at the project level to provide solutions to a range of unusually complex problems.

+ Must have excellent communication, computer, documentation, presentation, and interpersonal skills, the ability to work independently and lead a team; able to perform complex tasks in one technical proposal area.

+ Lead a team of less experienced support and/or professional employees on moderately complex tasks.

+ Able to work extended hours and travel as required.


US Citizenship Required?:


Yes


Experience Level:


Senior (8+ years)


Relocation Assistance Provided?:


No


Workstyle:


Onsite
General Atomics is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, religious creed, ancestry, gender, pregnancy, sex, sexual orientation, transitioning status, gender identity, gender expression, national origin, age, genetic information, military and veteran status, marital status, medical condition, mental disability, physical disability, or any other basis protected by local, state, or federal law. In accordance with applicable federal law, General Atomics takes affirmative action to employ and advance the employment of qualified protected veterans and individuals with disabilities. We also prohibit compensation discrimination under all applicable laws. U.S. Citizenship is required for certain positions. To learn more, please review the EEOC’s "Know Your Rights: Workplace Discrimination is Illegal" poster.

About the Company

G

General Atomics