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Proposal Designer

Vaco

Indianapolis, IN

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JOB DETAILS
SKILLS
Adobe Illustrator, Adobe InDesign, Adobe Photoshop, Adobe Product Family, Animation, Brand Strategy, Business Development, Civil Engineering, Data Visualization, Dental Insurance, Detail Oriented, Documentation Design, English Language, Flyers, Follow Through, Graphic Design, Graphics, Hair Styling, Interpersonal Skills, Marketing, Marketing Presentation, Marketing/Sales Collateral, Microsoft Windows Operating System, Organizational Skills, Photography, Printing, Production Volume, Professional Services, Social Media, State Laws and Regulations, Team Player, User Interface Tools, Vision Plan, Visual Communication, Website Management, Writing Skills
LOCATION
Indianapolis, IN
POSTED
2 days ago
The Role
Vaco is working with a client on the northside of Indianapolis (100% in office work schedule) to add a Proposal Designer to their marketing team - a role that sits at the intersection of design and business development. Roughly 70% of this position is dedicated to proposal work:taking content developed by writers and coordinators and transforming it into polished, professional submissions. Think layout-heavy InDesign work - integrating photography, graphics, charts, and brand elements into long-form documents that make a strong impression on clients.

The remaining 30% is flexible. Each team member has a specialty area - events, social media, motion graphics, and more - and this person will develop their own niche over time based on strengths and team needs.

This is not a role for someone looking to lead brand strategy or push creative boundaries. It's a great fit for a detail-oriented designer who takes pride in making complex content look clean, organized, and compelling - and who genuinely enjoys that kind of work.

Key Responsibilities
  • Design and produce proposal layouts using Adobe InDesign - integrating text, photography, graphics, icons, and data visualizations into professional, brand-compliant documents
  • Collaborate closely with proposal coordinators and writers to translate content into visually compelling deliverables
  • Produce other corporate design materials such as flyers, annual reports, presentations, and marketing collateral
  • Support digital design needs including website updates, landing pages, and digital assets
  • Assist with planning and incorporating photography for both print and digital initiatives
  • Review all work for accuracy, brand consistency, and quality before delivery
  • Apply and maintain brand standards across all materials
  • Support motion graphics or animated digital content in collaboration with team members, as needed
  • Contribute to a niche area of the marketing team's work (e.g., social media, events, or other specialty) based on skills and interest
What We're Looking For
  • 3 years of experience in corporate document design, layout, or graphic production - experience with proposals, annual reports, or long-form documents strongly preferred
  • Strong proficiency in Adobe InDesign; working knowledge of Photoshop and Illustrator
  • Background working within established brand standards and producing high-volume, production-style design work
  • Comfortable working on a PC (Windows-based environment)
  • Experience with both print production and basic digital publishing workflows
  • Familiarity with Figma, Adobe XD, or similar UI tools is a plus - not required
  • Prior experience at an architecture, civil engineering, or professional services firm is a plus
  • Bachelor's degree in Graphic Design, Visual Communication, or related field preferred - equivalent experience considered
  • A portfolio is required; please submit a PDF portfolio or link to online work for consideration
The Ideal Candidate:
This team is looking for someone who shows up curious and engaged - the kind of person who asks questions, digs into the work, and takes pride in the details. Strong interpersonal skills and a collaborative, team-first attitude matter here. This is not a solo creative role; it's a support-oriented position on a close-knit team that values reliability, follow-through, and positive energy.

Why work for this company:
  • Medical, Dental, and Vision Insurance
  • PTO and Holiday pay
  • Dollar-for-dollar 401(k) match - one of the strongest retirement benefits in the market
  • Structured professional development program - your growth path is mapped out with your manager, not left to chance
  • Stable, established company with a track record of long-tenured employees
  • Collaborative team culture with a manager who is invested in her team's success
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
  • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
  • Virginia residents may access our state specific policies here .
  • Residents of all other states may access our policies here .
  • Canadian residents may access our policies in English here and in French here .
  • Residents of countries governed by GDPR may access our policies here .
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

About the Company

V

Vaco

Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 offices across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.
COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2002
WEBSITE
http://www.vaco.com/

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