Proposal Coordinator

Description

What You'll Do:

• Research, write, verify, edit, proof, and format high-quality proposal documents, staff resumes, project descriptions, presentations, and marketing collateral ensuring accuracy and timely delivery 
• Coordinate and conduct proposal kick-off meetings with project managers and other team members to strategize and deliver winning proposals/presentations
• Identify pursuit team responsibilities and oversee adherence to the proposal schedule
• Provide ongoing communication regarding the proposal status to the team
• Ensure compliance with the specific solicitation requirements, industry standards, and RDA guidelines
• Develop and maintain boilerplate materials, i.e. service discipline narratives, project descriptions, resumes, etc. 
• Search for RFPs and monitor future project opportunities
• Attend pre-proposal meetings and conferences, as needed
• Assist with firm pre-qualifications and registrations
• Coordinate and apply for project awards/design submissions
• Occasional local travel
• Other duties as assigned

What You'll Bring:

• Bachelor’s degree in Marketing, Business, English, Communications, or an industry-related field
• 2-5 years of recent A/E/C industry experience, including preparation of qualifications statements/proposals and expressions of interest in response to RFPs/RFQs as well as shortlist presentations and other marketing materials
• A thorough understanding of the proposal development process and knowledge of standard forms
• Ability to juggle multiple assignments and thrive under tight deadlines in a fast-paced environment
• Superb organization skills and ability to work independently and with a team
• Excellent grammar, writing, proofreading, and oral/communication skills are required
• Experience with Microsoft Office 365 (Word, PowerPoint, Outlook) is required
• Experience with Adobe InDesign is required
• Proficiency in Adobe Creative Cloud desktop publishing applications (Acrobat Pro DC, CC, Photoshop CC) is preferred
• Graphic design experience is preferred

Why Join RDA?

• Medical, dental, and vision insurance
• 401K Retirement Plan; Roth Contributions
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Life, AD&D, short-term and long-term disability
• Paid time off, including 8 federal holidays + 1 floating holiday
• Parental Leave
• Hybrid work model
• Professional/career development tracks
• Positive work/life balance