Proposal Analyst II
Colorado School of Mines
Salary: $68,700.00 - $76,300.00 Annually
Job Type: Full Time
Job Number: JR106935
Location: Golden, CO
Department Information
About Mines & Golden, CO
When the world looks for answers, the world looks to Mines.
Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines' scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).
Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students.
At the same time, Mines faculty members are pushing their fields in new directions, whether that's manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 "Very High Activity" research institution by Carnegie, a notable feat for any university but particularly one of our size.
That size - roughly 7,000 undergraduate and graduate students - also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.
Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus - nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.
And don't get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails - and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.
Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a community, where our individual perspectives and experiences enrich the educational and work experience?
Look to Mines.
Description of Job
Mines is excited to find our next Proposal Analyst for our Office of Research Administration!In this dynamic and vital role, you will assist faculty in developing research and other sponsored proposals by formulating, compiling, reviewing, and submitting grant proposals from the Office of Research Administration (ORA). You will serve as a resource to faculty and administrators in the administration of sponsored research, specifically the submission of funding proposals to external organizations. Key responsibilities include advising faculty about funding sources, sponsoring agency, Federal and State rules and regulations and School policies and procedures. You will work directly with faculty to develop School approved budgets that accurately reflect project costs and be responsible for maintaining an accurate database of proposals which will be accessed by ORA and campus constituents, including individual faculty members, department heads, deans and central administration.The ideal candidate for our proposal analyst position will be someone who excels at balancing competing priorities, has excellent organization skills and thrives in fast-paced, detail-driven environment . If that's you, and helping Mines' world-class faculty secure research funding sounds intriguing, apply today!Flexible work arrangements are available within the State of Colorado.This posting may be used to fill multiple vacancies based upon business needs.
Proposal Submission (70%):
• Manage submissions of research grant proposals with varying degrees of complexity; collect and compile relevant information, and ensure submission and approval of proposals within deadline.
• Review proposals for external funding that support research and other sponsored activity to ensure they comply with School, state and sponsoring agency regulations. Determine the completeness of proposals by confirming all agency and School requirements are met and necessary forms and certifications are prepared. Submit approved proposals, on behalf of the School, by the sponsor mandated deadline.
• Coordinate the information dissemination and proposal submission process for the School's subrecipients, subcontractors, or third-party contributors. Accurately incorporate the subrecipient's proposal into the School's proposal and budget.
• Work with faculty to create institutionally approved proposal budgets by applying knowledge of a variety of cost information such as School and agency policies. Will review and determine allowable costs, coordinate with other units on campus, and verify any institutional funds or resources used for cost matching.
• Perform cost negotiations with project sponsors; including a justification of costs and explanation of school polices and business practices.
Proposal Analyst Team Organization (9%)
• Determine proposal prioritization by evaluating the sponsor deadline, complexity of the proposal, School policy and staff resources.
• Where there are a limited number of proposals allowed to be submitted by the school, collaborate with the Office of Research and Technology Transfer to gather and evaluate faculty proposals to internally determine the allocation of submission slots.
• Work with the Assistant Director of Pre-Award and the Proposal Manager to establish, document, disseminate and review efficient business policies and procedures for the Proposal Analyst team while ensuring best business practices.
• In conjunction with the Assistant Director of Pre-Award and the Proposal Manager, work with the data repository team to implement and maintain the software with regards to proposals. Responsible for ensuring accurate data is entered into the system and that staff and faculty are trained on proposal submission, tracking and reporting processes.
Institutional Data Repository (7%)
• Work with the data repository team to implement and maintain the software with regards to proposal
• Responsible for ensuring accurate data is entered into the data repository.
• Follow up with faculty to ensure they complete all sections in the data repository as needed and within timeline provided by ORA
• Track all proposals through data repository, review and provide notice when they are ready for final sign off
• Approve proposals in institutional data repository that do not include institutional cost sharing or commitments of space and resources.
Communication & Outreach (7%)
• Daily communication with faculty to ensure all information for a proposal submission, including the budget and supporting documentation, follow School and sponsor guidelines.
• Interpret and explain federal, School, or state regulations and policies to faculty and other School personnel in order to help them understand the proposal process and how the regulations apply to individual proposals.
• This position has frequent contact with sponsoring agencies and other external personnel for the purpose of ensuring compliance with federal and state policies and directives, ORA procedures, and School policy.
Training and Process Improvement (7%)
• With support from the Assistant Director of Pre-Award and P