Proposal Analyst II
Posting Number: JR106935
Location: Colorado
Engineering a world of possibilities
Mines is excited to find our next Proposal Analyst for our Office of Research Administration!
In this dynamic and vital role, you will assist faculty in developing research and other sponsored proposals by formulating, compiling, reviewing, and submitting grant proposals from the Office of Research Administration (ORA). You will serve as a resource to faculty and administrators in the administration of sponsored research, specifically the submission of funding proposals to external organizations.
Key responsibilities include advising faculty about funding sources, sponsoring agency, Federal and State rules and regulations and School policies and procedures. You will work directly with faculty to develop School approved budgets that accurately reflect project costs and be responsible for maintaining an accurate database of proposals which will be accessed by ORA and campus constituents, including individual faculty members, department heads, deans and central administration.
The ideal candidate for our proposal analyst position will be someone who excels at balancing competing priorities, has excellent organization skills and thrives in fast-paced, detail-driven environments. If that's you, and helping Mines' world-class faculty secure research funding sounds intriguing, apply today!
Flexible work arrangements are available within the State of Colorado.
This posting may be used to fill multiple vacancies based upon business needs.
Proposal Submission (70%):
• Manage submissions of research grant proposals with varying degrees of complexity; collect and compile relevant information, and ensure submission and approval of proposals within deadline.
• Review proposals for external funding that support research and other sponsored activity to ensure they comply with School, state and sponsoring agency regulations. Determine the completeness of proposals by confirming all agency and School requirements are met and necessary forms and certifications are prepared. Submit approved proposals, on behalf of the School, by the sponsor mandated deadline.
• Coordinate the information dissemination and proposal submission process for the School's subrecipients, subcontractors, or third-party contributors. Accurately incorporate the subrecipient's proposal into the School's proposal and budget.
• Work with faculty to create institutionally approved proposal budgets by applying knowledge of a variety of cost information such as School and agency policies. Will review and determine allowable costs, coordinate with other units on campus, and verify any institutional funds or resources used for cost matching.
• Perform cost negotiations with project sponsors; including a justification of costs and explanation of school polices and business practices.
Proposal Analyst Team Organization (9%)
• Determine proposal prioritization by evaluating the sponsor deadline, complexity of the proposal, School policy and staff resources.
• Where there are a limited number of proposals allowed to be submitted by the school, collaborate with the Office of Research and Technology Transfer to gather and evaluate faculty proposals to internally determine the allocation of submission slots.
• Work with the Assistant Director of Pre-Award and the Proposal Manager to establish, document, disseminate and review efficient business policies and procedures for the Proposal Analyst team while ensuring best business practices.
• In conjunction with the Assistant Director of Pre-Award and the Proposal Manager, work with the data repository team to implement and maintain the software with regards to proposals. Responsible for ensuring accurate data is entered into the system and that staff and faculty are trained on proposal submission, tracking and reporting processes.
Institutional Data Rep sitory (7%)
• Work with the data repository team to implement and maintain the software with regards to proposal
• Responsible for ensuring accurate data is entered into the data repository.
• Follow up with faculty to ensure they complete all sections in the data repository as needed and within timeline provided by ORA
• Track all proposals through data repository, review and provide notice when they are ready for final sign off
• Approve proposals in institutional data repository that do not include institutional cost sharing or commitments of space and resources.
Communication & Outreach (7%)
• Daily communication with faculty to ensure all information for a proposal submission, including the budget and supporting documentation, follow School and sponsor guidelines.
• Interpret and explain federal, School, or state regulations and policies to faculty and other School personnel in order to help them understand the proposal process and how the regulations apply to individual proposals.
• This position has frequent contact with sponsoring agencies and other external personnel for the purpose of ensuring compliance with federal and state policies and directives, ORA procedures, and School policy.
Training and Process Improvement (7%)
• With support from the Assistant Director of Pre-Award and Proposal Manager, provide training (both formal and informal) to the Proposal Analyst team colleagues and/or faculty on proposal requirements, both school and sponsor, federal regulations, allowable costs, statements of work, indirect costs, etc. Provide assistance, collaboration and guidance to Proposal Analyst team when they are presented with an unusual situation or problem.
• Provide support to Proposal Analyst unit, particularly regarding large & complex proposal submissions
• Actively participate in office wide process evaluation and reengineering efforts. Critically evaluate process and procedures with a goal of efficiency and optimal resource utilization. Make recommendations for improvements to management and lead improvement efforts if approved.
Minimum Qualifications
• Baccalaureate degree in business or related field
• 3 years experience in research administration
• Knowledge of regulations governing sponsored research
• Outstanding interpersonal and communication skills
Preferred Qualifications
• Ability to critically analyze information in order to make an independent decision
• Skill in establishing and fostering a cooperative work environment
• Skill in analyzing and solving problems
• Evidence of leadership ability
• Self-motivated and ability to multitask
Salary and Benefits
Proposal Analyst II: $68,700 - $76,300
Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.
Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:
• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year - including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass
All Mines employees also have access to https://stateofcolorado.benefithub.com/app/home through the State of Colorado and free tickets for Mines https://minesathletics.com/ home games, as well as access to the state of the art https://minesathletics.com/facilities/student-recreation-center/13 (fitness classes and training, swimming pool and more) and equipment rentals through the https://minesathletics.com/sports/2016/7/10/out