Property Manager

Property Manager

Annie Malone Children & Family Services | St. Louis, MO

Why Join Annie Malone?

Be part of a historic organization that has been serving the St. Louis community for over 137 years. Your work will directly support safe, functional environments for children, families, and staff-making a meaningful impact every day.

Position Summary

Annie Malone Children & Family Services is seeking a highly organized, solutions-driven Property Manager to oversee the day-to-day operations, maintenance, and improvement of agency facilities. This role is responsible for managing contractors and vendors, supervising maintenance operations, coordinating construction and repair projects, and ensuring all properties, grounds, and vehicles are safe, functional, and aligned with agency needs.

This position plays a critical role in supporting agency operations by maintaining environments that allow our staff, children, and families to thrive while ensuring compliance with all safety and regulatory requirements.

Key Responsibilities

Facilities, Fleet, Grounds & Maintenance Oversight

• Oversee all agency properties to ensure spaces are clean, safe, functional, and well-maintained
• Supervise and coordinate the work of maintenance technicians
• Conduct routine inspections and identify repair or improvement needs
• Manage and track maintenance requests through Salesforce, ensuring timely response and resolution
• Oversee exterior grounds maintenance across all properties, including landscaping, debris removal, snow and ice management, parking areas, and overall site appearance to ensure safety, cleanliness, and positive presentation of the agency
• Oversee agency vehicle fleet, including maintenance, upkeep, registrations, inspections, insurance, and coordination of repairs to ensure all vehicles are safe, compliant, and operational
• Oversee security systems across all properties, ensuring systems are fully operational, properly maintained, and up to date; coordinate service, troubleshooting, upgrades, and vendor contracts as needed
• Manage fire and life safety systems, including alarms, sprinkler systems, inspections, and required testing; ensure all systems are compliant, functional, and properly documented in accordance with licensing and safety requirements
• Coordinate and document fire drills, tornado drills, and other required emergency preparedness activities to ensure compliance and staff readiness

Vendor & Contractor Management

• Manage relationships with vendors, contractors, and service providers
• Obtain quotes, coordinate scopes of work, and ensure timely project completion
• Monitor vendor performance and hold contractors accountable to expectations and timelines

Construction & Project Management

• Coordinate and oversee facility repairs, renovations, and construction projects
• Track timelines, budgets, and project progress
• Partner with leadership to prioritize and execute facility improvements

Inventory & Asset Management

• Maintain accurate inventory of equipment, supplies, and facility-related assets
• Utilize Salesforce to track inventory, assets, and maintenance-related data
• Track usage, manage ordering, and ensure proper organization and storage
• Coordinate deliveries and manage the receipt, storage, and distribution of agency assets
• Implement systems to improve tracking, reporting, and accountability

Moves & Space Coordination

• Plan and coordinate office and program moves, relocations, and space setups
• Ensure efficient use of space across all agency locations
• Support operational needs related to staffing, program changes, or facility transitions

Compliance & Safety

• Ensure facilities meet all licensing, safety, and regulatory requirements
• Coordinate inspections, documentation, and corrective actions as needed
• Maintain organized records of maintenance, repairs, vendor services, and safety compliance

Qualifications

• 3–5+ years of experience in property management, facilities management, or a related field
• Experience managing vendors, contractors, and facility-related projects
• Strong organizational and project management skills
• Ability to manage multiple priorities across locations
• Knowledge of building systems (HVAC, plumbing, electrical, etc.)
• Strong problem-solving and decision-making abilities
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience using Salesforce or similar systems for maintenance tracking, work orders, and inventory management strongly preferred
• Valid driver's license required; Class E license and experience with vehicle maintenance preferred

Schedule & Work Environment

• Full-time position
• Occasional weekends
• On-site with regular travel between agency locations
• Availability to respond to urgent facility needs as they arise