Head of Real Estate & Facilities
Location: Kansas City, MO
Reports to: Chief Operating Officer
Type: Full-time, Exempt
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About the Role
We are a rapidly growing, multi-location law firm with 8 current offices and 6–7 additional offices opening this year. We are seeking a Director of Real Estate & Facilities to own and scale our real estate strategy, property management, and facilities operations across all locations.
This is a hands-on role for someone who can operate at both the strategic and execution levels — sourcing and negotiating leases, managing build-outs and relocations, and ensuring our offices are safe, functional, on-brand, and cost-effective.
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Key Responsibilities
Real Estate Strategy & Expansion
· Lead site selection, lease negotiations, renewals, expansions, and exits for all office locations
· Partner with leadership to develop short- and long-term real estate strategy aligned with firm growth
· Manage relationships with brokers, landlords, attorneys, architects, and contractors
· Oversee office openings, relocations, and closures from concept through occupancy
· Build standardized playbooks for new market entry and office launches
Property & Facilities Management
· Own day-to-day facilities operations across all offices (maintenance, repairs, janitorial, security, utilities, etc.)
· Implement preventive maintenance programs to reduce downtime and emergency issues
· Ensure offices meet safety, compliance, and accessibility requirements
· Manage vendor contracts, service-level expectations, and cost controls
· Establish consistent office standards while accommodating local market needs
Build-Outs, Projects & Capital Planning
· Lead office build-outs, remodels, furniture procurement, and space optimization projects
· Manage budgets, timelines, and deliverables for all capital projects
· Partner with IT, HR, and Operations on office layout, onboarding, and employee experience needs
· Ensure offices reflect firm branding and professional standards
Financial & Operational Oversight
· Develop and manage real estate and facilities budgets
· Track occupancy costs, CAM charges, lease obligations, and vendor spend
· Identify opportunities for cost savings, efficiency, and consolidation
· Provide regular reporting and recommendations to executive leadership
Team & Vendor Leadership
· Manage internal facilities staff and/or external property management partners
· Create scalable processes, documentation, and SOPs
· Serve as the escalation point for location-related issues
· Build a culture of accountability, responsiveness, and proactive problem-solving
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Qualifications
Required
· 4+ years of experience in commercial real estate, facilities management, or corporate workplace operations
· Proven experience managing multiple locations across regions
· Strong background in lease negotiations, build-outs, and vendor management
· Experience supporting fast growth and frequent office expansion
· Exceptional organizational, communication, and negotiation skills
· Ability to balance strategic planning with hands-on execution
· Willingness to travel to office locations as needed
Preferred
· Experience in a law firm or professional services environment is a plus but not required
· Familiarity with national or multi-state operations
· Experience building facilities functions from scratch or through rapid scale
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