Job Description
Job Title: Property Management Admin Classification: Non-Exempt - Hourly Status: Full-Time Schedule: Monday - Friday 8:30am - 5:30pm Reports to: Property Manager
Job Summary:
The Finance Manager is responsible for overseeing the financial operations of the property management portfolio, including budgeting, financial reporting, cash flow management, and compliance. This role ensures accurate and timely financial data to support operational decisions and long-term planning. The Finance Manager also provides direct supervision to accounting personnel and coordinates closely with Property Managers and company Management to ensure financial alignment across properties.
Essential Duties and Responsibilities:
• Accounts Payable and Accounts Receivable activities to promote timely vendor payments • Produce and deliver monthly statements and process owner payments • Prepare financial or tenant reports when requested by management • Explain financial reports to management, tenants, or owners • Manage operating and capital budgets • Ensure compliance with local, state, involvement and networking • Prepare annual 1099s to owners and vendors and submit 1099s and 1096s to the IRS and ODOR • Assist Property Manager in community outreach through networking groups • Oversee cash flow forecasts, rent rolls, delinquency reports, and account reconciliation • Establish and maintain internal controls and financial best practices • Analyze financial statements to monitor property performance and identify areas of improvement • Distribute funds according to OREA laws
Required Skills/Abilities:
• Excellent verbal and written communication and interpersonal skills • Excellent organizational and time management skills and attention to detail • Strong analytical and problem-solving skills • Proficient with Microsoft Office Suite, AppFolio, Tenant Tech, and QuickBooks
Education and Experience:
• Associate's degree in Finance, Accounting, or related field; or • 2+ years of experience in lieu of education • Must obtain Property Management Licensure within one year of employment
Physical Requirements:
• Sit or stand for extended periods while working at a computer • Occasionally lifting boxes or office supplies up to 20 pounds • Attend off-site meetings, property visits, or community events as needed