Property Coordinator, US (Midwest)

SummaryProvide assistance to the Regional Senior Property Manager and Property Managers with all operations and achieving property financial and operational objectives of the Midwest Property Management region.Essential Duties and ResponsibilitiesProperty Management

Prepare, manage and track service, project and construction contractsAssist in preparing requests for proposals, schedules and applications for construction projectsTrack and manage contract renewalsWork with Property Managers on administrative tasks for tenant improvements, move-ins and move-outs and capital projectsAssist in recording property inspectionsBuild and maintain positive relationships with tenants, vendors and contractorsField tenant complaints, dispatch to vendors and follow-up on performance

Financial

Perform initial review and coding of vendor invoicesReview any tenant billbacksPerform utility transfer process relating to acquisitions, dispositions, and tenant activityAssist in utility benchmarking including but not limited to invoice, data, or LOA collection from tenantsSupport department on accounts payable research and follow upAssist in preparation of owner reports, variance analyses and operating budgets

Administration

Ensure compliance of receipt and tracking of vendor insuranceManage tenant and vendor information databaseDevelop and maintain files for each propertyMaintain department file organization and construction files including contracts, approvals, insurance verification, construction bids and lien releasesAssist with input and follow up on work orders entered into Facilities ManagerMaintain tracking and inventory management office supplies

Support

Assist Regional Senior Property Manager and Property Managers with property acquisition transition processAssist Regional Senior Property Manager with administrative support and implementation of department wide initiatives, including but not limited to management and tracking of department wide SOPsInterface with Leasing and Asset Management on implementation of new and renewed leases including but not limited to preparing and sending tenant welcome packages, transferring utilities into tenant's name, etc.Perform special ad hoc projects and assignmentsAssist with preparing emergency response plans, as needed, within the Midwest portfolioAssist with planning tenant events

Competencies

Accountability & AvailabilityCharacter, Trust, IntegrityPlanning, Decision-Making & InitiativeDevelopment & LearningCollaboration, Communication & Teamwork

Qualifications

Advanced business mathematical and writing skillsAt least three years of commercial real estate or equivalent experienceHigh level of proficiency in Microsoft Excel, Word and OutlookExperience with Yardi property management software is a plus

Education and/or Experience

Bachelor's degree or equivalent experience2-3 years experience in property coordination

Work Environment

The position will work in a general office setting and minimal travel based on organizational/business needs.

Physical DemandsMust be able to remain in a stationary position for the majority of the workday, sitting at a desk, consistently operating a computer. The person in this position must be able to access file cabinets and office machinery (to include a computer, copier, and fax machine). On occasion, may need to lift boxes of up to 10 lbs.