PROJECTS ADMINISTRATOR

Job Description - PROJECTS ADMINISTRATOR (420147)

Job Description

PROJECTS ADMINISTRATOR

Job Number:

420147

Description

JOB ANNOUNCEMENT

PROJECTS ADMINISTRATOR

CHICAGO FIRE DEPARTMENT

Securing the City

The Securing the City project is a major municipal program managed by the Chicago Fire Department (CFD). This project provides specialized training, equipment, and medical response units to protect the city.

Number of Vacancies: 1 (Additional vacancies possible pending budget approval)

Starting annual salary: $91,788.00

Applications for this position will be accepted until 11:59 pm Central time on 07/31/2026.

The Chicago Fire Department is seeking a Projects Administrator. This role is managerial in nature and accountable for senior manager level functioning. This role will be responsible for managing large scale projects and programs ensuring progress of projects and the accomplishment of key objectives.

ESSENTIAL DUTIES

• Manage and direct a major and large-scale program or project of significant size and scope in terms of budget, operations and/or staffing
• Manage professional staff and direct the functions and operations of an organizational section or unit; establish and implement policies and procedures relating to section's objectives
• Correspond with the US Department of Homeland Security as a representative of the Chicago Fire Department and the Securing the City project office
• Monitor and approve backfill and funding for training in relation to this program.
• Assist with inventory management of grant purchased equipment and bills as related to calibration, repair and replacement.
• Coordinate purchases with both the Chicago Fire Department Hazardous Materials Section and the US Department of Energy.
• Consult with staff and consultants to determine scope of services, budgets and specifications for projects; established timelines and implements processes to track and monitor the progress of projects and the accomplishment of key objectives
• Function as a specialized advisor to executive level managers or functions as a technical specialist or expert level professional
• Coordinate and administer citywide initiatives, departmental programs and special projects of a complex and technical nature
• Develop and negotiate contract terms and monitors services provided by private contractors ensuring contract provisions meet program specifications

Additional duties may be required for this position.

DEPARTMENT: Chicago Fire (CFD)

ADDRESS: 3510 S Michigan Ave - Public Safety Headquarters

SHIFT: Monday through Friday

HOURS: 8:00 am to 4:00 pm

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE.

Qualifications

MINIMUM QUALIFICATIONS

• Nine (9) years of work experience in project management, OR
• Graduation from an accredited college with an associate's degree in business or public administration or a field of study directly related to the responsibilities of the position PLUS seven (7) years of project management work experience, OR
• Graduation from an accredited college or university with a bachelor's in business or public administration or a field of study directly related to the responsibilities of the position PLUS five (5) years of project management work experience, OR
• Graduation from an accredited college or university with a master's degree or higher in business or public administration or a field of study directly related to the responsibilities of the position PLUS four (4) years of project management work experience.

NOTE: A copy of your official transcripts will be required, if applicable.

Preference will be given to candidates possessing the following:

• Previous experience in public safety, emergency management, and/or homeland security
• Knowledge of radiation safety and/or radiation detection equipment
• Previous inventory management experience
• Previous grant management experience
• Knowledge and ability to develop government response plans

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor

Job Posting

: Jul 23, 2026, 10:30:00 AM |

Closing Date (Period for Applying) - External

: Aug 1, 2026, 10:29:00 AM

BU: 09 | Salary: $91,788.00

Pay Basis

:Yearly