Project Support Specialist II

• Document Management: Handle the creation, review, approval, revision, and secure archival of documents. This includes document naming, classification, metadata, revision and version control. Issuance of document transmittals and official records.
• Maintains project record keeping system; ensure that all records management/document practices are performance in accordance with requirements.
• Assists with monitoring, tracking, and reporting on the status of project documents and deliverables to ensure time, cost and quality metrics are in line with the approved project plans
• Establish, maintain, and enforce document control procedures for engineering and project documents. This includes managing naming conventions, revision control, file types etc.
• Receive, review, log, and distribute incoming and outgoing documentation, including drawings, specifications, RFIs, submittals, transmittals, procedures, reports, and correspondence.
• Ensure documents adhere to company formatting, revision, and quality standards.
• Communicate with clients, vendors, and engineering teams regarding document requirements and submission schedules.
• Work in multiple EDMS
• Have a working knowledge of email and be able to manage basic documents using Microsoft Office Suite.
• Operate copy machines and general office equipment.
• Assist with the preparation of client meetings, reserving conference rooms, coordinating refreshments, collecting, and compiling documents, drafting correspondence, etc
• Provide routine administrative services to engineering professionals working on a project team, including maintaining electronic documents from clients and suppliers.
• Other duties as assigned.

• High School Diploma / GED
• Must have 1-3 years of project support, document control or similar experience.
• Must be detail orientated and be able to recognize priority of deliverables for processing.
• Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc.) with intermediate to medium skills in Excel and word.
• Must possess excellent communication and written skills
• Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
• Must have problem solving skills, to strive to understand contributing factors, work to resolve complex situations with appropriate management.
• Must be a self-starter and dependable. Able to meet committed deadlines, work independently, accountable for work, maintains focus, be punctual, and good attendance.
• Must be able to maintain a professional attitude and work as a team member

• Associate or Bachelor's degree
• 1 - 3 years of document control / project support experience in an engineering office or similar business environment
• Experience with database entry or other Document Management Systems. Aconex is a plus.
• Comprehensive understanding of engineering documents and deliverables and can file accordingly.
• Experience with file sharing (downloading, uploading, zip files)

• Employee will be required to communicate in person, via telephone, email, video chat and software systems.

• Employee will work in an office setting.
• The above description covers the fundamental responsibilities of the Project Support Specialist. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.