Project Support Coordinator, Design & Construction

The University of Iowa Facilities Management, Design & Construction is seeking a Project Support Coordinator. This position provides essential administrative, organizational, and logistical support to project managers as part of an integrated project team assigned to capital improvement projects.

The Project Support Coordinator ensures the efficient operation of integrated project team activities by managing documentation, coordinating communication, assisting with meeting scheduling, tracking progress, and maintaining accurate records and project file information throughout all phases of the design and construction project life cycle.

This position closely collaborates with project management staff that are providing high level project management and comprehensive oversight as the owner's representative for work being performed by external architects, engineers, contractors, and vendors; and provides critical support and assistance for the successful delivery of capital improvement projects under the department's purview.

Duties to Include:

• Coordinates multiple tasks and prioritization of project related activities. Supports project managers with day-to-day administrative needs for multiple projects at various stages of design and construction. Schedules and coordinates project meetings, site visits, and milestone activities.
• Maintains organized and accurate project file information within D&C's internal project software management system (Build UI). Prepares, formats, and distributes project documents, including meeting minutes, agendas, reports, and correspondence.
• Facilitates communication for internal project teams, contractors, vendors, and consultants. Drafts professional communications on behalf of project staff, coordinates information flow with stakeholders across departments and ensures timely responses to inquiries.

Location: University Services Building (USB)

Schedule: Monday-Friday, 8am-4:30pm

For a full job description, please send an e-mail to the contact listed below.

Required Qualifications:

• Bachelor's degree or equivalent combination of education and experience.
• Professional experience (typically 6 months to 1 year) of related administrative experience supporting multiple individuals in a fast-paced, multi-task environment.
• Experience in an institutional or other complex customer environment.
• Strong written and verbal communication skills.
• Proven organizational skills with strong attention to detail and time management.
• Strong ability to manage and adapt to changing priorities.
• Strong proficiency in computer software applications, including Microsoft Office (e.g. Word, Excel, Outlook, PowerPoint).
• Professional experience working effectively with individuals from a variety of backgrounds and perspectives.

Desired Qualifications:

• Two or more years' administrative experience related to design and construction industry (preferably in construction, engineering, or project-based environments.
• Experience in higher education facilities management or complex institutional organization.
• Experience with project management or construction management software (e.g. SharePoint, Bluebeam, Build UI, Procore, MS project, and Adobe).
• Proven track record of customer service-based mindset and commitment to organizational stewardship.

Position and Application Details:

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background investigation. Up to 5 professional references will be requested at a later step in the recruitment process. State agency employers in Iowa are required to use E-Verify to confirm employment eligibility. University of Iowa employees, including those who work remotely or out-of-state, are subject to E-Verify.

For additional questions, please contact Andy Brus at andrew-brus@uiowa.edu or 319-467-1454.

This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

About the University of Iowa:

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.

Join us in making a difference at a leading Big Ten university and premier public research institution.

Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus, Hybrid within Iowa

Compensation

• Pay Level: 2B

Contact Information

• Organization: Finance & Operations (General)
• Contact Name: Andy Brus
• Contact Email: andrew-brus@uiowa.edu