Project Services Coordinator

Colliers Engineering & Design is excited to add a Project Services Coordinator to our expanding team in Rochester, NY.

In this role, you’ll work alongside experienced Project Managers and Project Services leadership, playing a key part in keeping projects organized, on track, and aligned with client expectations. You’ll help coordinate project priorities, manage schedules, and support the day-to-day operations that keep our teams moving forward.

This position offers hands-on exposure to a wide range of projects, providing a strong foundation for career advancement. We’re looking for someone who is detail-oriented, proactive, and eager to learn, thrives in a fast-paced environment and is excited to grow their skills while contributing to impactful work across our AEC projects.

At Colliers Engineering & Design, you won’t just be supporting projects, you’ll be building a career.

• Perform specific tasks in support of multiple concurrent projects with guidance.
• Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, RFI Logs, site visit schedules, etc.
• Follow up with internal team members on open/overdue items.
• Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.
• Assist in the creation and maintenance of project files, including both electronic and hard copies. This may include scanning, mailing, and filing documents.
• Track correspondence between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.
• Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
• Prepare and review memos, reports and other project documents as directed.
• Understand the company's services, operations, and organizational structure.
• Additional projects as directed by the Project Services Manager or Project Manager.
• Ability to travel based on client or project needs.
• Research, prepare, submit, and track permits with multiple entities such as Municipalities, Dept. of Health, and Civil Reviews.
• Coordination with clients, contractors, and municipality contacts.
• Additional tasks as directed.

• Associate Degree from an accredited institution or equivalent in education and experience.
• 2+ years of related experience.
• Professional presentation and interpersonal skills.
• Proficient in use of Microsoft Office.
• Demonstrated work ethic with great attention to detail.
• Highly organized.
• Ability to prioritize tasks and overall workload.
• Professionalism and discretion when handling confidential information.
• Resourceful and proactive.
• Critical thinking.
• Notary public preferred.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $21.39 to $32.45 per hour (depending on qualifications)

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!