Accounting, Administrative Skills, Analysis Skills, Billing, Budgeting, Building Renovation, Calendar Management, Communication Skills, Computer Skills, Construction Engineering, Customer Support/Service, Diversity, Driver's License, Facilities Management, Fire Safety, Fixed Asset Management, Follow Through, High School Diploma, Insurance, Legal, Logistics, Microsoft Excel, Microsoft Office 2007, Microsoft PowerPoint, Microsoft Visio, Microsoft Word, Multitasking, Negotiation Skills, Plan Meetings, Problem Solving Skills, Project Estimates, Project/Program Coordination, Project/Program Management, Public Safety, Purchase Orders, Purchasing/Procurement, Record Keeping, Time Management, Writing Skills
LOCATION
Waukesha, WI
POSTED
9 days ago
Description:
At Carroll University, we are committed to identifying and employing strategies to support our goal to be and remain a socially just organization. Rooted in the Presbyterian (U.S.A.) heritage, we respect all aspects of diversity, embrace the practice of equity, expect inclusion, and embrace belonging throughout our community. Therefore, we seek applicants who can demonstrate their understanding of justice and who can inspire our increasingly diverse student population.
The Project Manager is responsible for arranging the purchase of supplies and services on behalf of the University. This position required the ability to negotiate, use analytical skills, work against fast deadlines and multitask calendars for project launches and budgets.
Responsibilities:
Project management and logistics of projects
Coordinate projects with suppliers, maintaining budget and other facility needs
Bids project scope with appropriate vendors and contractors
Verify purchase proposals and recommend execution of proposed alternates
Work with faculty, staff and students to develop project scope
Monitor the progress of individual project PO's relating to various facility renovations and ensure that projects are complete.
Supply requested information and run requested reports as appropriate
Maintain records on fixed asset expenditures
Provide administrative support for projects and end of the month reports as requested
Process project invoices and requisitions with appropriate account coding and approval
Work with the business office to follow through and solve problems with accounting issues
Attend project meetings as assigned with suppliers and internal clients
Create project work scopes based on notes taken from project meetings
Schedule and coordinate appointments and meetings
Screen incoming project correspondence and calls as requested
Maintain binders for all projects plus additional files as needed
Assist in graphic layouts for proposed projects
Perform other duties as assigned.
Qualifications:
Education and/or Experience
Bachelor's degree in purchasing, construction, engineering or business preferred
High School Diploma (GED) required
Three years administrative experience in facility management preferred
Human Relations Skills
Ability to establish and maintain effective working relationships with diverse constituencies (internal and external)
Ability to work effectively with people regardless of their age, gender, race, sexual orientation, ethnicity, religion, ability, socio-economic background, or job type.
Strong written and communication skills
High degree of customer service orientation
Technology Skills
PC proficient; experience with Office 2007 preferred
Advanced understanding of Word, Visio, Excel, and Power Point
Experience with on-line purchase order systems preferred
Other Requirements
Must have valid driver's license and be insurable under the university's insurance plan.
Candidates must be willing and able to support and advance the University mission
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at the Department of Public Safety, at 239 East Ave., Waukesha, WI 53186.
Please submit a cover letter and resume for this position along with this electronic application.
Carroll University makes employment opportunities available to qualified individuals whose skills and experience make them suitable candidates for placement. Candidates must be willing and able to support and advance the University mission.
Carroll University does not discriminate in any manner contrary to law or justice on the basis of race, color, sex, age, religion, sexual orientation, national origin, disability or veteran's status in administration of programs or in the employment of faculty and staff.
The employment opportunities list is updated periodically based on openings. Applications will be accepted only for vacancies currently listed. All inquiries will be kept strictly confidential.