Project Manager

Campaign & Launch Project Management

• Own the end-to-end project management for all major campaigns and initiatives: Founders Weekend, Entreprenista 100, membership product launches, partnership campaigns, and seasonal content pushes.
• Build and manage the master campaign calendar so the full team has visibility into what's launching, when, and who's responsible for what.
• Break big initiatives into workstreams, set milestones, assign owners, and track progress daily, not weekly, and make sure nothing moves without an owner.
• Run campaign kickoffs, weekly standups, and post-mortems. Make sure every initiative starts with a plan and ends with a debrief.
• Be the person who flags risks early, escalates blockers immediately, and drives solutions instead of just reporting problems.

ClickUp Ownership & Operational Systems

• Own and manage Entreprenista's ClickUp workspace as the single source of truth for all projects and tasks across the company.
• Build and maintain ClickUp spaces, folders, lists, views, automations, and dashboards that reflect how the team actually works.
• Create standardized project templates for repeatable campaigns and launches so we're not reinventing the wheel every time.
• Train the team on ClickUp best practices, enforce adoption, and make sure tasks are updated, due dates are real, and statuses are current.
• Design dashboards and reporting views that give leadership real-time visibility into project health, team capacity, and upcoming deadlines.
• Continuously improve our ClickUp setup as the team and business evolve. If something's not working, fix it.

Cross-Functional Coordination

• Work across every function at Entreprenista: marketing, partnerships, membership, events, and growth. You're the connective tissue that keeps the team in sync.
• Coordinate deliverables, handoffs, and dependencies between teams so nothing stalls because someone was waiting on someone else.
• Partner with leadership to prioritize initiatives when the team is at capacity. Help us say no (or not yet) when needed and share how we can get things done.
• Support event logistics project management for Founders Weekend and other flagship events, making sure every deliverable, vendor timeline, and internal task is tracked.

Deadline Accountability & Team Execution

• Hold every team member accountable to their deadlines. Follow up proactively, not reactively. If something is at risk, you know about it before the due date, not after.
• Establish a culture of on-time delivery across the company. This means setting realistic timelines, building in buffers where needed, and making it clear that due dates are not suggestions.
• Send daily or weekly status updates that are clear, concise, and actionable, not just a list of tasks but a real picture of where things stand.
• Identify bottlenecks and recurring issues in how the team works and propose solutions to fix them permanently, not just for the current project.

*As we grow, so will this role. We're looking for someone who wants to grow with us. Entreprenista is a startup, and from time to time you may have to work on initiatives outside of your core role.
 

Requirements

• Proven project management experience across multiple simultaneous projects: ideally 3-5+ years at a digital media company, agency, startup, or membership/community business. You've managed multiple complex projects at the same time and nothing dropped.
• Advanced ClickUp expertise. This is non-negotiable. You've built workspaces, automations, dashboards, and templates, and managing ClickUp for a team of 10+ is a plus.
• An obsession with deadlines and the discipline to make it easy for others to hit theirs. You follow up relentlessly but respectfully, and you hold yourself to a higher standard than you hold anyone else.

Preferred

• PMP, Scrum, or other project management certifications.
• Experience with our broader tech stack: HubSpot, Samcart, ClickUp, Stripe, Klaviyo, Webflow, Circle, Slack, Zapier.
• Background in event production or event project management.
• Experience building SOPs and operational documentation from scratch.
• Familiarity with AI-powered project management tools and workflow automations.
• Passion for supporting women entrepreneurs and founders.

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