Project Manager, Medical Affairs

Division Overview

Acrotech Biopharma Inc. was formed as a global platform to commercialize innovative proprietary medications. The company aims to launch scientifically advanced products to address unmet needs and deliver value to patient's as well as all healthcare stakeholders. Acrotech aspires to be a patient focused, research-based organization that strives to launch treatments which are accessible to patients that need them.

Acrotech Biopharma is focused on building a presence in unmet needs in oncology and dermatology. We are currently building out a new Dermatology Business Unit to launch ADQUEY a novel treatment for mild to moderate Atopic Dermatitis.

This is a great time to join Acrotech. We are seeking talented leaders to grow our organization. Here you won't be just a number, but a key contributor who will make significant impact on our organization and the patients we support.

Job Overview

The Project Manager (PM) is part of the Medical Affairs team based in East Windsor, NJ, residing in Acrotech's home office headquarters and reporting to the Head of Medical Affairs. The PM is responsible for overseeing and supporting the planning, execution, and tracking of Medical Affairs initiatives to ensure timely, compliant, and high-quality delivery of projects. The PM will partner closely with the Medical Affairs leadership and the Field Medical team to drive and own the creation, maintenance, and oversight of project schedules, manage project budgets, and serve as the primary point of contact, working cross-functionally with our internal stakeholders. This role requires a strong commitment to achieving corporate objectives while maintaining the highest ethical, regulatory, scientific standards, and meaningful differentiation for medical practice adoption.

Responsibilities

Project Coordination and Execution

• Coordinate operational activities for Medical Affairs projects, including (but not limited to) Field Medical activities, advisory boards, investigator-initiated studies (IIS) (internal review committee, processing, SUSAR, and approval(s)), publications, congress activities, medical sponsorships, medical education programs, and internal initiatives.
• Develop and maintain project plans, timelines, trackers, and status reports to support on-time execution.
• Monitor milestones, deliverables, risks, and dependencies; escalate issues as needed.
• Support a calendar of activities including meeting planning and logistics, agendas, materials, minutes, and follow-up actions.
• Support the execution of the Medical Affairs scientific communications plan, including coordination of publication timelines, abstracts, posters, manuscripts, and congress deliverables.

Cross-Functional Collaboration

• Serve as a central point of contact between Medical Affairs and cross functional stakeholders (Marketing, Compliance, Legal, Finance, Pharmacovigilance (PV), Operations, and Clinical Development).
• Facilitate communication and alignment across teams to ensure clarity on roles, responsibilities, and timelines.
• Coordinate with vendors, agencies, and external partners to raise POs, ensure deliverables meet quality, budget, and timeline expectations.
• Support contract development and execution including SOWs, consulting agreements, and vendor contracts; ensure appropriate documentation and approvals are obtained.
• Support medical research activities by coordinating study drug access (when applicable), tracking study progress, and supporting close-out activities.
• Partner with Medical Information to support development, review, and lifecycle maintenance of medical response documents (e.g., FAQs, standard response letters, scientific response documents)
• Collaborate with Medical Information and Pharmacovigilance teams to coordinate the triage and routing of medically relevant inquiries and safety information, ensuring appropriate documentation and escalation pathways are followed.
• Partner with internal and external stakeholders to track publication development, approvals, and submission timelines.

Process, Compliance and Documentation

• Ensure Medical Affairs activities are conducted in compliance with internal policies, SOPs, and external regulations, including applicable transparency reporting and fair market value (FMV) processes.
• Maintain accurate, inspection-ready documentation including approvals, contracts, project files, medical review documentation, and study tracking records.
• Support IIS governance activities including internal committee review logistics, processing timelines, SUSAR coordination, and approval documentation.
• Develop, maintain, and routinely update a centralized publications database for all products, including peer-reviewed manuscripts, congress abstracts, posters, and internal scientific references, ensuring version control and accessibility for internal stakeholders.

Reporting and Operational Support

• Develop and maintain dashboards and operational metrics to track Medical Affairs execution, resourcing, and performance against objectives.
• Support annual planning, budget forecasting, invoice processing, and financial tracking for Medical Affairs programs in collaboration with Finance.
• Identify opportunities to improve Medical Affairs workflows, project execution efficiency, and operational best practices.

Qualifications - Skills & Requirements

• 1-2 years of experience in project coordination, operations, administrative support within pharmaceutical, biotech, CRO, or healthcare environments. Familiarity with Medical Affairs activities such as advisory boards, congress planning, or IISs is a plus.
• Strong organizational skills with time management and the ability to work independently and manage multiple projects simultaneously.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word), experience with Veeva, Monday, and Sharepoint is a plus.
• Excellent written and verbal communication skills, with high attention to detail and the ability to work in a regulated environment.
• Experience working with cross-functional and matrixed teams, as well as stakeholder communication and collaboration, problem solving and proactive engagement.

Education & Experience

• Bachelor's degree in life sciences, healthcare, business, or related field. Advanced degree is a plus.
• Medical and Rx Benefits choice of four medical plans through Horizon. Rx automatically provided with medical benefits
• Dental Benefits with three dental plan options through CIGNA
• Vision Plan with two plan options through VSP
• Life Insurance, Basic Life and AD&D and Supplemental Life Insurance
• Disability Insurance, Voluntary Short-Term Disability and State Disability • Long-Term Disability (LTD), State (short term) disability - where applicable
• FSA (Flexible Spending Accounts) - Both Health Care & Dependent Care Available
• HSA (Health Savings Account)
• 401(k) Plan - Through Fidelity / Employer Match / fully vested after 3 years
• Employee Assistance Program (EAP) - 100% Confidential and 100% company paid
• Critical Illness and Accidental Insurance
• Legal and Identity Theft Insurance
• Paid Time Off - Paid vacation, PTO, Holiday

Notice to Recruitment Agencies:

Please note that we are not accepting unsolicited resumes or proposals from recruitment firms or agencies for this position. Thank you for your understanding.

Compensation

Min

USD $75,000.00/Yr.

Max

USD $80,000.00/Yr.

Physical Requirements

OFFICE POSITION - While performing the duties of this job the employee is required to: • Stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment • Specific vision abilities required by this job include close vision requirements due to computer work • Light to moderate lifting is required • Moderate noise (i.e. business office with computers, phone, and printers, light traffic). • Ability to sit at a computer terminal for an extended period of time Sedentary work Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Additional Physical Requirements

No Additional Requirements

Blood/Fluid Exposure Risk

Category III: Tasks involve no exposure to blood, body fluids or tissues. Category I tasks are not a condition of employment.