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Project Manager I

Iconma

Foster City, CA

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JOB DETAILS
SKILLS
Automation, Budget Management, Budgeting, Channel Strategies, Conferences, Continuous Improvement, Cross-Functional, Data Analysis, Data Quality, Document Change Management, Enterprise Data Integration, Expense Tracking, Financial Management, Health Plan, IT Procurement, Leadership, Legal, Marketing, Metrics, Microsoft SharePoint, Onboarding, Operational Audit, Operational Strategy, Operations Processes, Process Flow, Process Improvement, Process Management, Project Management Professional (PMP), Project Planning, Project/Program Management, Quality Management, Quality Monitoring, Sales, Single Sign-On (SSO), Standard Operating Procedures (SOP), Supplier Relationship Management (SRM), Survey Design, Systems Administration/Management, Technical Support, Vendor/Supplier Management, Vendor/Supplier Relations, Web/Electronic Surveys
LOCATION
Foster City, CA
POSTED
Today
Our client, is a Biopharmaceutical company, is looking for a Project Manager I for their Foster City, CA/Hybrid location.
 
Responsibilities:
  • The Project Manager serves as a strategic and operational partner to the US Commercial Operations organization, responsible for designing, delivering, and scaling efficient, data driven processes across the full lifecycle of meetings and events. This role blends project management, process optimization, technology enablement, data governance, and vendor management to drive sustainable efficiencies, improve data integrity, and support enterprise scalability.
  • The Project Manager serves as a strategic and operational partner to the Strategic Meetings & Engagement team within US Commercial Operations, responsible for designing, delivering, and scaling efficient, data driven processes across the full lifecycle of meetings and events.
  • This role blends project management, process optimization, technology enablement, data governance, and vendor management to drive sustainable efficiencies, improve data integrity, and support enterprise scalability.
  • This is a hybrid role focused on administration execution along with having a strategic operational excellence mindset that leverages automation, best in class tools, and structured governance to reduce manual effort and enable consistent, repeatable outcomes.
  • Operational Excellence & Project Delivery
  • Lead new Operational Excellence and departmental efficiency initiatives from intake through delivery
  • Develop and manage project plans, timelines, budgets, and communications for initiatives
  • Partner with cross functional stakeholders to identify inefficiencies and implement scalable solutions
  • Drive continuous improvement across processes and technology platforms supporting meetings and events
  • Own SOP development, documentation, and change management across shared processes
  • Technology & Platform Leadership
  • Act as subject matter expert and platform administrator for Smartsheet and related workflow tools
  • Design and maintain scalable, replicable process flows across the full meeting lifecycle
  • Lead onboarding, training, and enablement of internal teams and agency partners
  • Partner with platform developers and vendors as a technology liaison
  • Oversee SharePoint site maintenance, access governance, audits, and content accuracy
  • Data Insights, Governance & Budget Management
  • Financial coordination for the department, including spend tracking, opening POs, and contract subimssions.
  • Establish and enforce data governance standards, policies, and operating procedures
  • Monitor data quality, identify gaps and inconsistencies, and implement preventative solutions
  • Ensure data accuracy, integrity, and compliance across systems and reporting
  • Vendor & Financial Management
  • Manage vendor relationships, including MSA, ITSA, and SSO coordination
  • Oversee invoice management for assigned vendors and projects
  • Partner with Procurement, IT, and Legal to ensure compliant onboarding and renewals
  • Measurement, Insights & Sustained Engagement
  • Lead M&E survey strategy, including question design aligned to enterprise pillars and year over year metrics
  • Partner with agencies on survey design and reporting decks
  • Analyze data and operational insights to inform decision making and future optimizations
  • Act as a driver of change, influencing adoption of new processes and tools
Impact & Deliverables
  • Creation of scalable, repeatable workflows that reduce manual effort
  • Improved data quality, governance, and consistency across meetings and events
  • Enterprise ready SOPs covering technology and shared processes
  • Delivery of high impact initiatives (e.g., Smartsheet implementations, Team’s Resource Hub, Conference allocation workflows)
  • Increased operational capacity across SME through automation and standardization
 
Requirements:
  • 6+ years of relevant experience with biopharma meetings and events to include sales meetings and conferences with a strong ability to work in a matrix environment with cross functional project management activities.
  • BA or BS in Business or Marketing.
  • Cvent and SmartSheet Administrator Certification. and/or in cross-functional project management activities.
  • Expert project and program management capabilities
  • Strong operational excellence and process design mindset
  • Advanced proficiency in Smartsheet and workflow automation tools
  • Data governance, reporting, and quality management expertise
  • Vendor, financial, and stakeholder management
  • Ability to influence change in complex, cross functional environments
  • Bachelor’s degree or equivalent practical experience (6+ years in meetings and events)
  • PMP certification strongly preferred
  • Smartsheet certifications (Core Product, Core App, System Administrator)
  • Cvent Administrator Certification
  • Experience managing enterprise scale processes, platforms, or programs
  • Demonstrated success in transforming manual processes into automated, scalable
 
Why Should You Apply?
  • Health Benefits
  • Referral Program
  • Excellent growth and advancement opportunities

About the Company

I

Iconma

ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.

  • Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
  • Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
  • Founded in 2000
  • 2000+ Employees

The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.

COMPANY SIZE
2,000 to 2,499 employees
INDUSTRY
Management Consulting Services
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
FOUNDED
2000
WEBSITE
https://www.iconma.com/