Project Funding Supervisor

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, youll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, youll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation:

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our states quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview:

This position is responsible for serving as Project Funding Supervisor within the Project Finance team which is responsible for the monitoring and oversight of assigned unique federal funding and budgets within the Project Finance Division of the Indiana Department of Transportation. This includes responsibility over the preparation and maintenance of state and federal financial records. This position develops and drives improvement of federal funding and budgeting processes to ensure alignment to agency goals and state and federal regulations. Additionally, this position aids both internal and external customers align with agency goals for sound financial management of all resources

Location:

This position is with INDOTs Central Office location.

Salary Statement:

The salary for this position traditionally starts at $67,314.00 but may be commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows:

• Reviewing INDOTs agreements and making sure all Title 23 federal rules and regulations are being adhered to along with any state rules and regulations.
• Accessing SAM.gov in reviewing local agreements to make sure we are complainant with Transparency Act requirements under 2 CFR 200.
• Preparing INDOTs Federal Sharing Agreement which requires knowing what programs go to the state and which go local programs.
• Understanding INDOTs capital program and knowing how the application of federal, state, and local funding changes depending on different asset types and work being performed.
• Ability to manage restrictive funding and knowing the application when projects qualify for multiple types of federal funding.
• Assisting Project Finance management in yearly August Redistribution exercise where INDOT seeks roughly an additional $100M in federal funding and how contract authority and obligation limitation balances play a factor.
• Ability to review upcoming construction lettings and insuring STIP and NEPA requirements are being followed.
• Ability to access the different federal systems needed in order to seek federal reimbursement including FMIS, e-Delphi, and ECHO.
• Ability to navigate the different functions within INDOTs CAPWise system with little to no supervision required.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What Youll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Require extensive working knowledge of PeopleSoft HR, PeopleSoft Financials, including Query Manager, SCM and Journal Entry.
• Must possess excellent communication skills in both individual and group settings.
• Must be proficient in Microsoft Office products, particularly Excel.
• Must possess the ability to understand and integrate independently complex and sophisticated concepts.
• Comprehensive knowledge of agency operations, functions, and principles of management and administration.
• Ability to establish goals, plan activities, coordinate work, evaluate effectiveness, and take corrective actions when necessary.
• Extensive knowledge of PeopleSoft Financials and Time and Labor.
• Highly detail-oriented with a focus on providing quality customer service.
• Extensive knowledge of federal and state laws, regulations, policies, and procedures and how they apply to financial management.
• Strong verbal and written communication skills.
• Ability to analyze and solve complex grant, budgeting, and fiscal analysis issues.
• Ability to prioritize tasks and maintain efficiency and accuracy.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 8 years of experience in accounting, auditing, financial analysis, or related experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.