Project Coordinator

Job Title: Project Coordinator

Job Description

The Project Coordinator supports procurement and supply chain activities by monitoring purchase orders, materials, and inventory to ensure projects run on schedule. This role works closely with suppliers, contract manufacturers, and internal teams to track shipments, validate documentation, and resolve issues that could impact project timelines. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, remote work environment.

Responsibilities

• Monitor and follow up on purchase orders on a weekly or bi-weekly basis to ensure materials ship according to schedule.
• Communicate regularly with suppliers and contract manufacturers to proactively identify and resolve potential delays.
• Collect packing lists and Proofs of Delivery from manufacturing partners to facilitate timely purchase order receipts.
• Review invoices received from contract manufacturers for accuracy and coordinate the creation of corresponding sales orders.
• Conduct weekly inventory reviews with contract manufacturers to validate inventory levels and ensure material availability.
• Maintain accurate procurement and material tracking documentation across all active projects.
• Collaborate with internal procurement, supply chain, and project teams to support successful execution of project initiatives.
• Escalate material availability, shipment, or documentation issues as needed to minimize project risk.
• Use ERP and related systems to support purchase order management, materials tracking, and reporting.
• Support engineering and manufacturing administration activities related to materials and contract manufacturing as needed.

Essential Skills

• Previous experience in procurement, purchasing, supply chain, project coordination, or materials management.
• Strong communication skills with the ability to work professionally and effectively with suppliers and external partners.
• Exceptional attention to detail and organizational skills.
• Experience tracking purchase orders, shipments, invoices, and inventory.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Comfort working independently in a remote environment while collaborating across teams.
• Familiarity with working with contract manufacturers and manufacturing partners.
• Ability to use ERP systems such as SAP, Oracle, or NetSuite for procurement and materials tracking.
• Foundational understanding of procurement and materials management processes within a supply chain or engineering context.

Additional Skills & Qualifications

• Experience supporting supply chain activities in an engineering, robotics, or manufacturing environment.
• Background in engineering administration or working closely with engineering teams.
• Hands-on experience with contract manufacturing operations and materials management.
• Exposure to robotics or advanced manufacturing technologies.
• Experience with multiple ERP platforms, including SAP, Oracle, and NetSuite.
• Ability to interpret and reconcile packing lists, Proofs of Delivery, and invoices.
• Strong problem-solving skills with a proactive approach to identifying and mitigating risks.
• Comfort working with cross-functional teams across procurement, supply chain, engineering, and project management.

Work Environment

This is a fully remote position that requires consistent virtual collaboration with internal teams, suppliers, and contract manufacturers. You will work primarily with digital tools, including Microsoft Excel, Microsoft Office, and ERP systems such as SAP, Oracle, or NetSuite, to manage purchase orders, materials tracking, and documentation. The role operates in a fast-paced environment where priorities can shift quickly, and you will need to balance multiple tasks and deadlines while maintaining high accuracy and attention to detail. Communication is primarily conducted via email, virtual meetings, and other online collaboration platforms, and you will work independently while staying closely aligned with project and supply chain objectives.

Job Type & Location

This is a Contract position based out of Wilmington, MA.

Pay and Benefits

The pay range for this position is $35.00 - $48.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jul 31, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.