Project Coordinator Senior Administration Support Division
Branch: Port Washington, WI ID: 4776 Full-Time Regular
Position Summary: Supports specific project team with accounting and administrative duties.
Position Details: • ERP COINS data entry and reporting - change orders, subcontract agreements, subcontract change orders, labor feedback, and job cost reports. • Participate in preparation and audit of monthly cost-reimbursable billings to customer. • Manage internal audits of billings from Company and its subcontractors. • Assist division or project accounting with payroll processing, tracking, and submittal. • Troubleshoot processes and procedures to ensure Lean concepts are incorporated into all administrative tasks. • Assemble and track subcontracts change orders, insurance billings, lien releases, and certified payroll from subcontractors. • Issue and track purchase orders, material arrival dates, and receives material in web-based purchasing database. • Collects and reviews timecards for union personnel and maintains manpower lists. • Assemble binders with submittals, proposals, O&Ms. • Maintains HVAC equipment and rental equipment logs. • Orders office supplies for jobsite staff. • Reviews and distributes documents and correspondence to field personnel and other key parties. • Assists Project Managers and Project Engineers in tracking and creating daily field reports. • Material purchase for project. • Updates and tracks meeting minutes. • Maintains an organized filing system of the project files. • Sets up key party contact directories. • Copy and distributes specifications and drawings to field personnel and other key parties. • Gathers and submits to GC specific contractual requirements, i.e., city license, contractors license, certificate of insurance, emergency phone list, and gather from other SI departments - safety program, drug awareness program, MSDS sheets for jobsite. • Archives files and drawings. • Analyzes open commitments at closeout and follow up with subvendor to ensure no further costs are owed before closing project. • Project closeout coordination, including document control checklist and closeout meetings. • Various other tasks as required by project team.
Qualifications:
Associate degree (AA) preferred. Two to five years related experience and/or training or equivalent combination of education and experience.
To perform this job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Benefits:
As a 100 employee-owned company, we offer a comprehensive benefits package for you and your family: • 401k plan with 50 company match (no cap) and immediate 100% vesting • Medical, dental, and vision insurance (100% paid for employee) • Annual bonus program based upon performance, achievement, and company profitability • Term life AD&D insurance and voluntary life insurance • Disability income protection insurance • Pre-tax flexible spending plans for health and dependent care • Paid parental leave • Paid holidays, vacation, and personal time • Training and professional development opportunities • Company-paid memberships for professional associations and licenses
Wellness benefits
About Southland Industries:
As one of the nations largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you are engaged, challenged, and valued, apply now to join our dynamic team. To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.
Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care, or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate.
Contingent Employment:
All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.
External Agency Announcement:
It is Southland Industries policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).