Job Title: Project Coordinator
Department: Operations / Field Operations
Reports To: Project Manager and/or Project Executive
Position Summary
The Project Coordinator is responsible for supporting the successful planning, execution, and closeout of projects performed for a large General Contractor (GC). This role serves as a key liaison between field operations, project management, subcontractors, vendors, and client representatives to ensure projects are completed safely, on schedule, within budget, and in accordance with quality standards.
The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction and general services environment.
Key Responsibilities
Project Administration
• Assist Project Managers with planning, scheduling, and coordinating project activities.
• Maintain project documentation, including contracts, purchase orders, submittals, change orders, meeting minutes, and closeout packages.
• Track project milestones, deadlines, and deliverables.
• Coordinate project startup and closeout processes.
• Prepare and distribute project reports and status updates.
Client & Stakeholder Coordination
• Serve as a point of contact for clients, project teams, subcontractors, and vendors.
• Coordinate meetings, site visits, and project communications.
• Ensure timely follow-up on action items and project requirements.
• Support client relationship management by providing responsive and professional communication.
Scheduling & Resource Management
• Assist in developing and maintaining project schedules.
• Coordinate manpower, equipment, materials, and subcontractor activities.
• Monitor project progress and identify potential scheduling conflicts.
• Work closely with field personnel to ensure project needs are met.
Financial & Procurement Support
• Assist with project budgeting and cost tracking.
• Process purchase orders, invoices, and subcontractor documentation.
• Track committed costs and assist with monthly project forecasting.
• Support procurement activities by coordinating material deliveries and vendor communications.
Compliance & Safety
• Ensure project documentation complies with company and client requirements.
• Maintain records related to safety, quality control, and regulatory compliance.
• Support site-specific onboarding and credentialing requirements.
• Promote adherence to company safety policies and procedures.
Reporting & Documentation
• Maintain accurate project records and electronic filing systems.
• Prepare reports on project status, labor utilization, and production metrics.
• Assist with preparing presentations, proposals, and project summaries.
• Compile closeout documentation, warranties, and turnover packages.
Qualifications
Education
• Associate's or Bachelor's degree in Construction Management, Business Administration, Engineering, or a related field preferred.
• Equivalent combination of education and relevant experience may be considered.
Experience
• 2–5 years of project coordination, construction administration, or related experience preferred.
• Experience supporting projects for commercial construction, industrial services, maintenance, or specialty contracting organizations is highly desirable.
Skills & Competencies
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple projects and priorities simultaneously.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with project management software such as Procore, Autodesk Construction Cloud, CMiC, Viewpoint, or similar platforms is preferred.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and collaboratively within a team environment.
Physical Requirements
• Ability to visit construction sites and industrial facilities as needed.
• Ability to walk active job sites and comply with all PPE requirements.
• Ability to sit, stand, and work at a computer for extended periods.
Benefits
• Health, dental, and vision insurance
• 401(k) with company match
• Professional development and training opportunities
• Career advancement opportunities within a growing organization
Reporting Relationship
Reports directly to the Project Manager and works closely with Operations Managers, Field Supervisors, Clients, Subcontractors, and Vendor Partners.
Compensation and Benefits
Salary Range: Competitive Annual Salary based on qualifications, skills, training, experience, and location.
Discretionary Annual Bonus: Subject to company performance and individual contribution.
Comprehensive Benefits Package Including: Medical, Dental and Vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!
About Us
Concrete Strategies Inc. (CSI) is a full-service national concrete contractor with the in-house resources and expertise to safely self-perform a wide variety of commercial construction including all aspects of cast in place concrete, precast erections, and concrete restoration. CSI began as Clayco Tilt-Up in 1988. In 2005, our services expanded, and we re-branded the company to showcase the additional offerings. Our 30 years in the business have enabled us to learn and refine our craft to meet the current market needs.
Why Concrete Strategies?
We provide the integrated services our clients expect, achieving Construction Success through:
• Economical Pricing
• Safe Jobsites
• Efficient, On-time Delivery
• High-quality, Innovative Results
National Presence
SEATTLE – PHOENIX - KANSAS CITY - ST. LOUIS - PENNSYLVANIA - DES MOINES – GREENVILLE - NBU
Engineering News Record Rankings
#7 Top 20 Firms in Concrete
#102 Top 600 Specialty Contractors
#26 Midwest Specialty Contractors
#3 Midwest Top Specialty Contractors by Sector – Missouri
#2 Midwest Top Specialty Contractors by Sector – Concrete
The Company is an Equal Opportunity Employer. The Company hires individuals on the basis of their qualifications and ability to complete the essential requirements and responsibilities of the job to be filled. It is our policy to grant equal employment opportunities to qualified persons without regard to race, color, national origin, sex, sexual orientation, gender identity/gender expression, religion, pregnancy, parental status, marital status, age, veterans’ or military status, regardless of how discharged, or physical or mental handicap or disability, genetic information, or other classification protected by applicable federal, state or local laws. The Company will provide equal opportunities in employment and take affirmative action as necessary in all aspects of the employment relationship, including without limitation, recruiting, hiring, compensation, promotion, working conditions, benefits and all other privileges, terms and conditions of employment. All employment decisions are made based on availability, qualifications, ability, merit and/or other legitimate factors consistent with principles of equal employment.