Team Member Expectations
Project Coordinator
Project Coordinator plays a vital role in ensuring the smooth execution of construction projects from start to finish. The team member must have a general understanding of heavy construction and a strong understanding of the administrative aspects of heavy construction projects. This position will report to the Division Vice-President. This role requires a blend of technical knowledge, organizational skills, and effective communication to ensure that construction projects are completed to the highest quality standards.
Mission Statement:
To deliver the highest quality project that exceeds the expectations of our partners while ensuring the safety, wellbeing, and professional development of our team members.
Values:
As Sanford Contractors team members we are:
Guided by the Golden Rule
Accountable
Relationship focused
Prepared
Driven
Core Competencies:
Punctuality, dependability and professionalism at all times
Reliability
Organization and ability to prioritize
Close attention to detail and accuracy
Assertiveness
Resourcefulness
Strict confidentiality
Verbal and written communication skills
Problem-solving skills
General understanding of accounting principles
Data analysis
Organizing and prioritizing
Communication skills
Attention to detail and accuracy
Relationship building skills
Work effectively within a team
Discretion
Judgment
Information management skills
Problem-solving skills
Read and interpret plans/specs/regulations
Proficient in calculations and data entry
Work with cost effectiveness, profitability and safety in mind
Core Duties:
Support Project Team and field operations
Act as a liaison between Superintendents, Sub-contractors, Vice president, etc.
Prepare, maintain, and track Division Specific documents (ex: reports, quantities, schedules, rosters, etc.)
Prepare and track subcontract agreements
Assist in monitoring outlets that contain potential bid opportunities
Prepare pre-qualifications
Order plans and proposals
Prepare and publish bid schedule to subcontractors and suppliers
Send plans to subcontractors and suppliers to support bidding efforts
Solicit subcontractor and supplier prices in support of bidding efforts
Coordinate and complete the DBE/Good faith efforts for projects that are being bid and those projects that we are successful in obtaining
Obtain bid bond when required and report results to bonding company
Coordinate the execution and delivery of bid packages
Coordinate the execution of project contracts
Compile the Letters of Intent from DBE subcontractors
Prepare and maintain all electronic project folders ("H" drive & Sharefile, Field View, Viewpoint Teams, and Procore)
Coordinate the execution of all preconstruction photos/videos
Coordinate underground utility locates
Execute purchase orders to suppliers that will be furnishing materials to projects
Execute subcontracts to contractors that will be performing on projects and if required send this information to project owner
Prepare, send, and track submittals
Prepare plan sets for field operations and office, keep sets up to date as changes occur and track in a drawing log
Prepare and maintain a log of materials that are delivered to the shop/jobsite
Assist in the preparation of change orders and track in a change order log
Prepare and maintain a project action items log
Prepare and track RFI's
Review/approve invoices of subcontractors and suppliers
Report payments to DBE subcontractors to appropriate agency
Track project quantities for production and billing purposes
Prepare monthly estimates in conjunction with General Superintendents
Create reports within accounting software to establish project profitability
Coordinate and execute project closeout requirements
Be familiar with the responsibilities of the Department Head, General Superintendents, & Estimators in the event of an oversight that needs to be brought to their attention
Perform tasks that are within your expertise to assist the Department leader, General Superintendents, & Estimators
Communicate time away from work with team leader and other team members with sufficient notice
Willingness to work hours as required
Perform other duties as assigned
Education/Knowledge/Training Requirements: