Project Coordinator / Office Administrative

Job description:

RESPONSIBILITIES

• Manage and support the closing of projects, coordinating all elements from start to completion
• Invoicing and collections
• Simple bookkeeping — posting payments, issuing refunds, and tracking project-related expenses across multiple concurrent projects
• Prepare and maintain project reports in Excel
• Answering phones and general office clerical duties

QUALIFICATIONS

• Previous experience as an office assistant or in a similar administrative role preferred
• Strong organizational skills and attention to detail
• Proficient in using Microsoft Office, Word, Excel, PowerPoint
• Excellent communication skills, both verbal and written
• Ability to multitask and prioritize across multiple active projects simultaneously
• Self-motivated and willing to take initiative
• Friendly demeanor and experience interfacing directly with customers via phone and email
• Knowledge of and ability to use AI
• Ability to maintain confidentiality of sensitive information.

This position offers an opportunity to work in a dynamic office environment with a focus on providing excellent customer service. If you are organized, detail-oriented, and enjoy supporting a team, we encourage you to apply.

• About Apex Group USA:
• Apex Auctions is an event-based company predominantly managing the sale of surplus machinery and industrial equipment on behalf of both corporate clients, and privately owned companies, conducting 150+ online auctions annually Company website: https://www.apexauctions.com

Company address: 315 Walt Whitman Road, Suite 207, Huntington Station, NY 11746

Job Type: Full-time

Benefits:

• Paid time off

Ability to Commute:

• Huntington Station, NY 11746 (Required)

Work Location: In person