Project Coordinator
Beacon Hill Staffing Group, LLC
New York, NY
Apply
JOB DETAILS
SALARY
$85,000–$90,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Biology, Communication Skills, Compensation and Benefits, Consulting, Continuous Improvement, Customer Relationship Management (CRM) Systems, Database Technology, Detail Oriented, Establish Priorities, Executive Assistant Skills , Fortune 500 Customers, Leadership, Legal, Logistics, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Onboarding, Organizational Skills, Presentation/Verbal Skills, Project/Program Coordination, Proofreading, Quality Control, Regulations, Sales Presentation, Schedule Development, Team Lead/Manager, Technical Writing, Time Management, Travel Planning, Writing Skills
LOCATION
New York, NY
POSTED
Today
Our client is seeking a proactive, assertive Project Coordinator to support a senior consultant within a global leadership advisory and executive search firm. This role sits within the firm's consulting practice and supports a leader focused on team effectiveness and client development. The ideal candidate is structured, confident, and comfortable owning projects from start to finish while operating independently. Hours are generally 8:30/9:00am-5:00/5:30pm with flexibility to monitor email and respond as needed after hours. The role follows a hybrid schedule after initial onboarding.
Key Responsibilities:
- Provide end‑to‑end project coordination support to a senior consultant within the advisory practice
- Manage complex scheduling for candidates, clients, and internal stakeholders
- Own job status tracking and reporting to ensure projects move forward on time
- Serve as the final proofing and quality‑control resource on client deliverables, presentations, and documents
- Draft, edit, and format materials using Word and PowerPoint
- Maintain and update data within proprietary CRM and internal databases
- Coordinate travel logistics and meeting preparation
- Anticipate next steps, flag risks, and proactively drive tasks to completion
- Act as a true desk owner, organizing priorities, managing timelines, and following through independently
- Partner effectively with peers and broader admin teams to ensure coverage and consistency
Qualifications:
- 4-6+ years of experience in a Project Coordinator, Executive Assistant, or similar support role
- Demonstrated experience owning projects from start to finish (not just calendar and travel support)
- Strong organizational skills with exceptional attention to detail
- Confident, assertive working style with the ability to push projects forward
- Comfortable supporting complex, technical, or content‑heavy work
- Excellent written and verbal communication skills
- Proficiency in Microsoft Word, PowerPoint, Outlook, and database systems
- Proven ability to work independently and prioritize effectively
- Bachelor's degree strongly preferred
Compensation/Benefits:
- Up to $85K-$90K base salary + paid overtime + discretionary bonus
- Medical, dental, and vision benefits
- PTO package that increases with tenure
- Unlimited sick time plus annual sick bank hours
- 401(k) with match
- Profit sharing (eligibility after one year)
- 16 weeks fully paid parental leave
- Backup care days, life insurance, and pet insurance
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
B