Project Coordinator LTE - 06/30/2028
Salary
$25.69 - $28.55 Hourly
Location
Racine, WI
Job Type
Limited Term
Job Number
26013
Division
School of Manufacturing, Engineering, and Information Technology
Opening Date
04/14/2026
Closing Date
4/26/2026 11:59 PM Central
SUMMARY
Limited Term Opportunity - Grant Funded Through 06/30/2028
The Project Coordinator provides day-to-day operational, administrative, and coordination support for a single, federally funded grant awarded by the U.S. Department of Labor. This position is dedicated exclusively to the implementation of the approved grant and serves as the primary coordinator for project activities, schedules, documentation, communication, and reporting.
Working under the direction of the Project Manager, the Project Coordinator supports implementation of approved grant activities, tracks progress toward deliverables, maintains required documentation, and facilitates collaboration among internal departments and external partners. This role relieves the Project Manager of routine administrative and coordination responsibilities, allowing the Project Manager to focus on strategic oversight, compliance, and final approvals. All project decisions, approvals, and fiscal authority remain with the Project Manager.
This position reports to the Project Manager.
RESPONSIBILITIES
Project Coordination - Department of Labor Grant (45%)
Under the direction of the Project Manager, the Project Coordinator leads the day-to-day operational implementation of the approved grant project. Primary responsibilities include:
Operational Oversight: Coordinate day-to-day project activities to ensure strict alignment with the approved grant scope, work plan, and federal timelines.
Data & Compliance: Partner with internal and external stakeholders to capture, track, analyze, and compile participant data and outcomes required for mandatory federal grant reporting. Coordinate with external consultants, evaluators, and Mathematica to support grant implementation, data retrieval, evaluation activities, and reporting requirements. Serve as the primary liaison between external stakeholders and the Project Manager to ensure clear communication, alignment of services, and adherence to compliance standards. Ensure the accuracy, integrity, and timely submission of all required federal and institutional reports in accordance with grant guidelines.
Grant Documentation: Maintain comprehensive project records, including effort reports, progress updates, and technical deliverables, ensuring full compliance with Department of Labor requirements.
Performance Tracking: Monitor project milestones; develop status updates and supporting materials to facilitate executive review by the Project Manager.
Financial Monitoring: Track expenditures related to the College's grant allocation and prepare detailed expenditure summaries for Project Manager approval.
Cross-Functional Collaboration: Serve as a liaison to internal departments to support the implementation of grant-funded credentials, certifications, and technical systems.
Risk Management: Act as the primary point of contact for routine coordination, proactively identifying and escalating risks or decision points to the Project Manager.
Project Manager Support (45%)
The Project Coordinator provides high-level administrative and logistical support to the Project Manager to ensure seamless communication and stakeholder engagement:
Stakeholder Engagement: Organize and facilitate meetings with fiscal leads, partner colleges, and external stakeholders; manage the preparation of agendas and formal documentation of outcomes.
Information Management: Manage the project's Microsoft Teams environment and shared workspaces, ensuring all grant resources are organized, accessible, and current.
Curriculum & Marketing Liaison: Facilitate communication between curriculum designers, faculty, and the Marketing department to ensure outreach materials and educational deliverables align with grant objectives.
Logistics Coordination: Manage travel arrangements and professional development logistics for faculty and staff supported by grant funding.
Event Coordination: Lead the logistical planning for community engagement events involving industry partners and external stakeholders.
Participant Support Services: Administer the processes for the disbursement of emergency assistance funds and National Impact Study incentives to eligible grant participants.
Additional Responsibilities (10%)
Regularly review and optimize processes to eliminate redundancy and enhance overall efficiency.
Perform other duties as assigned
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
WHAT YOU NEED TO SUCCEED IN THE POSITION
Required:
Associate or Bachelor's degree in Business Administration, Project Management, Education, Public Administration, or a related field.
Minimum of two (2) years of experience providing administrative, coordination, or project support in an educational, workforce development, or grant-funded environment.
Experience supporting projects with multiple stakeholders, timelines, and deliverables.
Demonstrated ability to organize and maintain detailed documentation in compliance with established requirements.
Proficiency with Microsoft Office applications, including Word, Excel, and Microsoft Teams
Strong written and verbal communication skills, with the ability to interact professionally with faculty, staff, administrators, and external partners.
Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
High attention to detail and strong organizational skills.
SUPPLEMENTAL INFORMATION
DIVISION/LOCATION: School of Manufacturing, Engineering and Information Technology/Racine
COMP GRADE: 26
FLSA DESIGNATION: Non-Exempt
CONDITIONS OF EMPLOYMENT:
GuideNot ApplicableActivity is not applicable to this occupationOccasionallyOccupation required this activity up to 33% of the time (0 - 2.5+ hrs/day)FrequentlyOccupation required this activity from 33% - 66%% of the time (2.5 - 5.5+ hrs/day)ContinuouslyOccupation required this activity more than 66% of the time (5.5+ hrs/day)
Physical DemandsFrequency
Lift/CarryFrequencySittingContinuously
0 - 10 lbsOccasionallyStandingOccasionally
11 - 20 lbsOccasionallyWalkingNot Applicable
21 - 50 lbsNot ApplicableReaching OverheadNot Applicable
51 - 100 lbsNot ApplicableReaching at or Below Shoulder LevelNot Applicable
Over 100 lbsNot ApplicableKeyboardingContinuously
StoopingNot Applicable
Push / PullYes / NoCrouchingNot Applicable
12 lbs or lessOccasionallyKneelingNot Applicable
13 - 25 lbsNot ApplicableCrawlingNot Applicable
26 - 40 lbsNot ApplicableClimbing Ramps or StairsNot Applicable
41 - 100 lbsNot ApplicableClimbing Ladders, Ropes or ScaffoldingNot Applicable
Over 100 lbsNot ApplicableDrivingNot Applicable
Traveling - overnight stay(s)Not Applicable
Hearing RequirementYes / NoCommunicating VerballyFrequently
One-on-one (in person)YesFar Visual Acuity: clarity to see 20 or moreNot Applicable
Group or conference (in person)YesNear Visual Acuity: clarity to see 20" or lessContinuously
TelephoneYes
Other SoundsYes
Working ConditionsFrequency
Noise Intensity LevelFrequencyHumidity: non-weather relatedNot Applicable
QuietOccasionallyExtreme Cold: non-weather relatedNot Applicable
ModerateFrequentlyExtreme Hot: non-weather relatedNot Applicable
LoudOccasionallyWorking OutdoorsNot Applicable
Very LoudNot ApplicableWetness: contact with water or other liquidsNot Applicable
Working ConditionsFrequency
Working ConditionsFrequencyWorking in Close Proximity to OthersOccasionally
Working interruptionsFrequentlyOpen Work SpaceContinuously
Stressful situationsOccasionallyWorking in a confined spaceContinuously
Exposure to offensive odorsNot ApplicableExposure to a computer screen Continuously
Required uniform supplied by departmentNot Applicable
Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.
Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at compliance@gtc.edu or 262-564-3062. Women and minorities are encouraged to apply.
Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report (click the link for the full report). This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, the reporting of crimes or incidents, sexual misconduct, and other important matters. Please feel free to email compliance@gtc.edu or call 262-564-3062 to request a hard copy of the report.
Discover the Benefits of Joining Our Team
We believe people thrive in environments where they feel supported-personally and professionally. That's why we offer a comprehensive benefits package designed to promote well-being, flexibility, and peace of mind.
All benefits, with the exception of life insurance, are effective on your first day of employment, so you can feel secure from day one.
To explore what we offer, including current plan pricing, please view our Benefits Booklet and Current Rates.
Revised: April 2025
01
Do you possess a minimum of an Associate or Bachelor's degree in Business Administration, Project Management, Education, Public Administration, or a related field?
02
Do you possess a minimum of two (2) years of experience providing administrative, coordination, or project support in an educational, workforce development, or grant-funded environment?
03
Do you possess experience supporting projects with multiple stakeholders, timelines, and deliverables?
04
Do you possess demonstrated ability to organize and maintain detailed documentation in compliance with established requirements?
05
Do you possess proficiency with Microsoft Office applications, including Word, Excel, and Microsoft Teams?
06
Do you possess strong written and verbal communication skills, with the ability to interact professionally with faculty, staff, administrators, and external partners?
07
Do you possess the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision?
08
Do you possess a high attention to detail and strong organizational skills?
09
For consideration of employment, Did you attach a copy of your transcripts and/or certifications to your application? (Application will not be considered without transcripts)
10
I understand and acknowledge that Gateway does not provide relocation assistance for employment. If I am offered and accept a position with Gateway Technical College that requires me to relocate, I plan to incur those expenses myself.
11
I understand that Gateway does not offer visa sponsorship and acknowledge that i do not now nor will I require sponsorship for employment in the future.
12
Which of the following best applies to your employment status with Gateway Technical College? (check one)
13
I understand that this position is grant funded and subject to end at the term of grant expiration. No promise of employment beyond the grant term will be made at this time.
14
For employment consideration - Which one of the following best applies to you?
Required Question
Employer Gateway Technical College (WI)
Address 3520 30th Avenue
Kenosha, Wisconsin, 53144
Phone 262-564-3014
262.383.0912
Website http://www.gtc.edu/hr