Accounting, Administrative Skills, Audiovisual, Banking Services, Billing, Budget Reporting, Budgeting, Change Requests/Orders, Community Support, Construction, Construction Administration, Construction Design, Construction Engineering, Construction Management, Construction Support, Cost Control, Cost Estimates, Data Quality, Detail Oriented, Documentation, Due Diligence, ERP (Enterprise Resource Planning), Finance, Financial Projections, Financial Reporting, Follow Through, Forecasting, Furniture, Leadership, Liens, Microsoft Excel, Microsoft Office, Organizational Skills, Pricing, Process Improvement, Professional License, Project Close-Out, Project Control, Project/Program Coordination, Project/Program Management, Reconciliation, Restaurant, Retail, Risk, Safety/Work Safety, Semiconductors, Team Player, Telecommunications, Tuition Reimbursement, Value Engineering, Variance Analysis, Willing to Travel
At Core States Group, the work you do matters to the clients we serve, the communities we support, and the teams who rely on one another to deliver with excellence. Our Cause is powerful: to create a world where all environments improve everyday life.
Why Professionals Choose Core States Group
Here's what you can expect:
- VALUES-DRIVEN CULTURE - A workplace rooted in Integrity, Service, Inclusion, Excellence, and Innovation. Our Core Values guide how we work, how we treat each other, and how we show up for our clients every day.
- COMPENSATION - Competitive wages and bonus programs, including professional licensure bonuses.
- RETIREMENT - A strong 401(k) match, with immediate vesting, to help you invest in your future and build your retirement savings with confidence.
- HEALTHCARE - Competitive health benefits including HSA with employer contribution, life insurance options, and supplemental coverage options, giving you the flexibility to select the coverage that best fits your needs and lifestyle.
- VACATION - Generous PTO to help you recharge, relax, and maintain a healthy work-life balance.
- PERKS - Team wellness challenges, free virtual gym app, wholesale club membership reimbursement, employee recognition programs, paid parental leave and much more!
- FLEXIBLE WORK ENVIRONMENT - A flexible work environment that empowers you to do your best work, whether you're in the office, working remotely, or blending both to support your responsibilities.
- TUITION REIMBURSEMENT - support your growth with tuition reimbursement to help advance your education and professional development.
Summary of the Role
As a Project Coordinator, Financial Projections & Tracking supporting our Construction Services business unit, for a National Banking Client for their new Relocation and Renovation of their Investor Center, you will be is responsible for financial projections, cost tracking, PO coordination, invoice tracking, documentation control, and financial closeout support for Investor Center projects. This role supports project teams and program leadership by maintaining accurate financial data, tracking commitments, monitoring forecast changes, and supporting budget reporting.
Responsibilities
- Maintain project financial trackers for assigned Investor Center projects, including budget, forecast, commitments, POs, invoices, allowances, change exposure, and projected final cost.
- Support creation, tracking, and reconciliation of due diligence PARs, design PARs, construction POs, furniture POs, vendor POs, change orders, and final invoice packages.
- Track financial projections by project phase, cost category, vendor, partner cost, construction cost, non-typical cost, allowance, and cost per square foot.
- Support Project Managers in preparing cost summary decks, bid comparison summaries, pricing reconciliations, forecast updates, and variance explanations.
- Monitor partner vendor costs such as signage, AV, telecommunications, security, sound masking, and related support costs.
- Track final invoices, final lien releases, TIA collection if applicable, and project financial closeout.
- Coordinate with Project Managers, Senior Project Manager, finance, vendors, construction managers, furniture vendors, and internal stakeholders to resolve invoice, PO, budget, and coding issues.
- Prepare regular financial status reports, forecast updates, aging reports, and budget-risk summaries for program leadership.
- Support cost containment and value engineering tracking where scope, schedule, or budget concerns are identified.
- Maintain accurate documentation and ensure required approvals are captured and organized.
- Other duties as assigned.
Qualifications
We're looking for talented professionals who are eager to help lead and grow a team, while contributing to high-quality, meaningful work. If you're driven, collaborative, and ready to take the next step in your career, we want to hear from you. The following qualifications will help you succeed in this role:
- Bachelor's degree or technical certification in construction management, project coordination, or a related field preferred.
- 3+ years of project coordination, project controls, financial tracking, construction administration, accounting support, or facilities program support experience.
- Experience with construction budgets, POs, invoices, allowances, change orders, and vendor cost tracking.
- High attention to detail, strong follow-through, and ability to reconcile multiple sources of cost data.
- Ability to work with Project Managers and vendors in a fast-paced, multi-project environment.
- Strong Excel/MS Office skills; experience with Workfront, ERP, accounting, or project management platforms preferred.
Work Location
The work for this client is currently east coast based, therefore, our preference is that candidates be located near our soon to be new office in King of Prussia, PA. The expectation is that you can be there for a monthly meeting. You can be hybrid out of another office (West Chester, PA or Philadelphia, PA; or Somerville, NJ) or remote the other times.
- Travel: There may also be up to 20% travel required for this position (currently east coast).
Company Overview
Core States Group designs, builds, and manages programs and projects across North America and has been recognized on top lists throughout the architecture, engineering, and construction (A/E/C) industry. Established in 1999, we offer integrated solutions with seamless continuity, and many of the world's most notable brands count on us to deliver speed to market, cost certainty, and compelling design.
With 24 offices across the United States and Canada, Core States Group is an industry powerhouse that drives innovation and improves everyday life for countless people across several markets, including Convenience, Distributed Generation, Financial, Grocery, Housing, Industrial, Restaurants, Retail, Semiconductor, Tribal, Zero-Emission Vehicle (ZEV) Infrastructure, and more. Visit us at www.core-states.com.
A Note to Candidates
Please do not be concerned if you do not meet every requirement. At Core States Group, we are dedicated to building a diverse and inclusive workplace, so if you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
This position will remain open until it is filled.