Project Coordinator Events

Job Title: Project Coordinator – Events

Location: [USA,Texas,Dallas]

Job Overview:

We are seeking a highly organized and detail-oriented Project Coordinator to support the planning and execution of events from concept through completion. The ideal candidate will be a strong communicator with excellent multitasking abilities, responsible for coordinating logistics, timelines, vendors, and internal teams to ensure seamless delivery of events.

Key Responsibilities:

• Assist in planning, scheduling, and executing events, including conferences, trade shows, corporate meetings, product launches, and virtual events.

• Coordinate internal resources and third parties/vendors for smooth event execution.

• Create and maintain project documentation such as event timelines, task lists, budgets, and reports.

• Communicate project objectives, timelines, and deliverables to stakeholders and ensure deadlines are met.

• Support vendor sourcing, negotiations, and relationship management (catering, AV, venues, etc.).

• Manage event registration platforms, guest lists, and communication with attendees.

• Oversee on-site or virtual event logistics, including set-up, staffing, signage, and post-event wrap-up.

• Track project performance using appropriate tools and techniques to ensure successful delivery.

• Assist in budget tracking and ensure cost-effectiveness.

• Provide post-event analysis, feedback, and reporting to evaluate success and areas for improvement.

Qualifications:

• Bachelor’s degree in Event Management, Marketing, Communications, or related field.

• 2+ years of experience in event coordination, project coordination, or similar roles.

• Strong organizational and time management skills; ability to manage multiple projects simultaneously.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office Suite; experience with project management software (e.g., Asana, Trello) and event tools (e.g., Eventbrite, Cvent) is a plus.

• Ability to work flexible hours and travel as needed for events.

• Calm under pressure, with a problem-solving mindset.

Preferred Skills:

• Experience with hybrid and virtual event platforms.

• Knowledge of event production, A/V technology, or graphic design tools.

• Familiarity with budget planning and invoice tracking.