Project Coordinator
Beacon Hill Staffing Group, LLC
Chicago, IL
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JOB DETAILS
SALARY
$33 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Accounting, Billing, Biology, Budget Management, Change Requests/Orders, Communication Skills, Construction, Construction Projects, Continuous Improvement, Cross-Functional, Customer Relations, Detail Oriented, Document Control, Documentation, Establish Priorities, Finance, Follow Through, Fortune 500 Customers, Legal, Maintain Compliance, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Project, Microsoft Word, Multitasking, Order Delivery, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Primavera, Problem Solving Skills, Progress Reports, Project Close-Out, Project Management Software, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Record Keeping, Regulations, Regulatory Compliance, Safety/Work Safety, Support Documentation, Team Player, Time Management, Writing Skills
LOCATION
Chicago, IL
POSTED
2 days ago
Beacon Hill has partnered with a long-standing client in downtown Chicago in hiring a Project Coordinator to start immediately! This newly created role will support high-impact construction projects by keeping teams aligned, organized and on schedule.
Responsibilities:
- Support Project Managers with the coordination of active construction projects from pre-construction through closeout
- Track project timelines, milestones, and deliverables to ensure schedules are maintained
- Maintain and update project schedules, logs, and documentation in project management systems
- Coordinate communication between field teams, subcontractors, vendors, and internal stakeholders
- Schedule and organize project meetings, including preparing agendas and capturing meeting notes
- Follow up on open items, action steps, and pending deliverables to keep projects moving forward
- Assist with procurement activities including tracking submittals, RFIs, change orders, and material deliveries
- Maintain accurate records of contracts, permits, drawings, and project documentation
- Support document control processes, ensuring the most recent plans and specifications are distributed
- Help track project budgets, invoices, and expenses in coordination with accounting or finance teams
- Monitor compliance with project requirements, safety protocols, and company procedures
- Assist with project reporting, including status updates, progress reports, and client-facing summaries
- Identify scheduling or coordination issues and escalate risks or delays to the Project Manager
- Coordinate project closeout activities, including final documentation, punch lists, and turnover materials
Requirements:
- 2+ years of experience in a project coordination or administrative role within construction or a related industry
- Highly organized with strong attention to detail and ability to manage multiple projects simultaneously
- Excellent communication skills, both written and verbal, with ability to work cross-functionally
- Proficiency with project management software (Procore, Bluebeam, Primavera, MS Project, or similar)
- Advanced skills in Microsoft Office (Excel, Word, Outlook)
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Problem-solving mindset with a proactive, follow-through approach
- Comfortable working with field teams and construction personnel
- Bachelor's degree preferred; equivalent experience in construction or project coordination considered
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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