Project Coordinator, Box PIMS-1118/04268

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Review Vacancy

Date Posted 07/22/26

Applications Due08/05/26

Vacancy ID220472

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NY HELPNo

AgencyEducation Department, State

TitleProject Coordinator, Box PIMS-1118/04268

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $106898 to $131665 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of Performance Improvement and Management Services

Project Management Office

City Albany

StateNY

Zip Code12234

Duties Description The Project Management Office (PMO) is currently supporting two related modernization projects within the Office of Higher Education (OHE). Once of these projects is for the Office of Teaching Initiatives (OTI), which will modernize the New York Education Department's system for teacher certification processing (TEACH). The other project is for the Office of College and University Evaluation (OCUE), which will replace the manual systems to register academic programs with NYSED with a Software as Service (SaaS), Cloud-based, low-code platform, as there is currently no online system for these registrations. There will be two Project Coordinators, SG-NS (EQ-27) assigned to support these projects, with one serving as the Technical Architect, and one serving as the Lead Analyst. The Project Coordinator serving as the Lead Analyst will be responsible for reporting to the Project Director, and guiding the Project Assistants to define the current processes and future requirements required for each project. Duties of this position include, but are not limited to the following:

• Work with the Project Director to manage the modernization effort, ensuring that ITS standards are followed, and stakeholder communication is efficient and clear on all progress and issues related to the project;
• Work with the project stakeholders to understand and document the current "As-Is" systems and processes;
• Become Subject Matter Expert (SME) in the system and office processes, and the point person for all requirements;
• Work with project stakeholders to document areas of inefficiencies within the current systems and related processes and identify areas for business process improvement;
• Work with the project stakeholders and any future implementation team to document the future, "To-Be" system requirements;
• Work with the Project Director to create an RFP by identifying functional and non-functional requirements and deliverables;
• Work with the Contract Administration Unit to manage RFP workflow, including review and update to RFP content;
• Work with the Project Director and selected implementation vendor to break the project down into manageable segments (INVEST) by creating and documenting the product backlog, epics, feature and user stories as well as acceptance criteria;
• Participate in Sprint planning, backlog development, sprints, reviews, retrospectives, and daily stand-up meetings;
• Assist with data migration by analyzing and documenting the current database requirements, fields, issues, data corruption, and creating data mapping documents;
• Develop Quality Assurance test plans and provide testing throughout all phases of the software implementation;
• Work with Project Director, project stakeholders, and implementation vendor to prepare training documentation and provide support as the new system is introduced to internal and external users; and
• Other project-related duties, as assigned.

Minimum Qualifications Candidates must have at least 9 years of experience leading the analysis of modernization efforts*; providing large teams with guidance related to business systems improvement and software implementation. Two years of experience must have been at a supervisory level.

• Substitution: Associate degree may substitute for two years of specialized experience; bachelors degree may substitute for four years of specialized experience; masters degree may substitute for five years of specialized experience; J.D. may substitute for six years of specialized experience; Ph.D. may substitute for seven years of specialized experience.

PREFERRED QUALIFICATIONS:

Preference will be given to candidates who possess:

Experience working with NYSED on similar modernization projects.

Additional Comments CONDITIONS OF EMPLOYMENT: This will be a temporary, competitive appointment. Promotions and transfers may change appointees' negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.

Verification of experience and degrees will be required at the time of interview for all candidates.

This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office.

This position leads to a maximum salary of $131,665 based on annual performance advances. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts

Interested in a job with New York State, but don't know where to start?

Visit these links for information on working for New York State:

• https://www.cs.ny.gov/jobseeker/
• https://www.cs.ny.gov/pio/publications/gettingajob.pdf

Generous benefits of working for New York State, including, but not limited to, the following:

Holiday & Paid Time Off

• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff.

Health Care Benefits

• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits

• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address OMSJobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM Room 528EB

City Albany

State NY

Zip Code 12234

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by August 5, 2026 to OMSJobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (PIMS-1118/04268) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

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