About Us:
Do you have a desire to change the world? Joining the Tomorrow Water team means joining a fast-growing and dynamic company whose vision is a clean and beautiful world beyond waste. We have been globally recognized as one of the most innovative and sustainable companies in our industry.
Tomorrow Water is hiring a Project Coordinator / Office Administrator at its Anaheim, California headquarters. Come join a nimble, multinational cleantech company working on the latest water treatment technologies and delivering valuable to our customers.
Roles and Responsibilities:
Office Administration:
- The tasks of the office administrator will include bookkeeping, employee onboarding, and answering general customer calls & emails.
- The ideal candidate will be competent in prioritizing and working with little supervision
- They will be very organized, self-motivated and trustworthy
- The office administrator ensures smooth running of the office location and significantly contributes to sustainable growth
- Answering telephone calls and emails from customers and clients and directing them to relevant staff if/when needed
- Assisting in payroll coordination, A/P, A/R, scheduling and all other general office duties
- Monitoring office supplies and ordering new stationery, furniture if/when needed
- Interviewing and training new office employees and organizing their employment paperwork
- Organizing maintenance companies to keep the office organized and safe
- Reporting office progress to senior management and working with them to improve office operations and procedures
- Process payroll for all 1099 Contractors
Project Coordination:
- Assist in setting up projects, creating project folders
- Maintain, monitor, and organize project records and documentation on incoming and outgoing project documents
- Create, organize, and distribute invoices
- Generate purchase orders to vendors and track purchase order
- Maintain vendor database and document vendor information
- Support the project management team in working with government authorities on obtaining all necessary project permits, licenses, variances, and other land development processes
- Coordinate and track submittals, change orders, schedules, and the distribution of updated documents to subcontractors and vendors
- Coordinate equipment and material deliveries for Project Managers and others
Relationship Management
- Demonstrates the ability to tactfully handle difficult situations
- Builds long lasting relationships with internal and external customers that are built upon trust and delivering results
Requirements
Experience and Skills Required:
- Education or formal training in business administration is preferred; relevant work experience may be substituted
- 2+ years of experience in an administrative support position
- Prior administrative experience in a construction, engineering, or architectural setting is a major benefit, though not required
- Proficient in Microsoft Office 365, including Excel, Word, and Outlook
- Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines
- Excellent verbal, written, and presentation skills; communicates effectively with management, employees, customers, and vendors
- High level of motivation, integrity, and commitment to team and customers
- Strong work ethic with an unwavering commitment to quality and professional work