Project Coordinator 2

APR Staffing

Vancouver, WA

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JOB DETAILS

SKILLS

Asset Management, Background Investigation, Business Administration, Capacity Management, Communication Skills, Computer Science, Construction Projects, Contract Management, Cost Analysis, Customer Support/Service, Data Collection, Data Quality, Data Visualization, Demand Forecasting/Planning, Driver's License, Information Technology & Information Systems, Infrastructure Construction, Internet Application, Inventory Management, Investment Management, Leadership, Metrics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Product Family, Microsoft Project, Microsoft SharePoint, Microsoft Word, Operations Processes, Organizational Development/Management, Plan Meetings, Power BI, Process Improvement, Project Planning, Project/Program Coordination, Project/Program Management, Reporting Skills, Resource Management, Schedule Development, Staff Requirements, Staff Training, Technical Recruiting, United States Citizen, Willing to Travel

LOCATION

Vancouver, WA

POSTED

1 day ago

Job Title: Project Coordinator 2 - Resource and Work Planner/Scheduler
Job Number: 12032
Location: Vancouver, WA
Hybrid: onsite 6 days per month
Additional onsite work may be required during training or as requested.

Travel: Up to 10% travel to customer locations (Vancouver, WA and Portland, OR)
Length: 5 years

MUST be US Citizen to be eligible to apply for Federal Background Check

Requires Real ID and or Valid Passport to interview

SUMMARY

This contract Project Coordinator 2 assignment will provide support and assistance to the Transmission Engineering-Internal Operations Resource and Work Planning org. This assignment will coordinate with all division team members and stakeholder groups for project-level task support and demand and capacity planning. This assignment is in the Resource and Work Planning organization, Internal Operations, Engineering and Technical Service, and Transmission Services. A successful candidate will have excellent communication skills and a strong background in customer service working with a large, diverse customer base.

POSITION RESPONSIBILITIES

Project Support:
- Host recurring meetings with resource teams to gather task progression updates.
- Host recurring meetings with resource Managers to provide updates on resource demand and capacity status, project compliance metrics, and potential resourcing constraints.
- Process task updates and closures.
- Research task and schedule discrepancies and working with appropriate stakeholders to resolve.
- Validate the assigned resource group’s ability to support the projects on the Portfolio Work Plan.
- Identify potential SME staffing needs for assigned resource groups and provide recommendations to leadership.
- Receive and process work requests, including reviewing the request to validate completeness of information, research project resource needs (material, equipment, and personnel), project due dates for potential pairing with another project’s tasks for efficiency, establishing a new project record in SharePoint.
- Review resource availability, which may include vetting assign project team resources, and sending email notifications to assigned team members and their manager(s), so adjustments can be made if needed.
- Attend and participate in planning meetings on behalf of the division and provide information about current assignments and resource availability.
- Review multiple schedules for resource availability and identify duties, tasks, and timing
- Recommend updates for MSP schedules and provide updates for resource tasks when needed. Collaborate with managers to validate schedules and make necessary adjustments to schedules as required. Note: Resources are entered into MS ProjectWise as a project resource based on this position’s recommendations; however, corporate may overrule any resource assignment as they deem appropriate.
- Participate in process improvement efforts if issues, delays, or other obstacles arise during a project.
Tracking and Reporting:
- Utilize routine reports and metrics, gathering information from various systems, such as Asset Suite using Power BI, the division's Current Projects SharePoint site, Transmission Asset Portfolio Management system, etc.
- Provide report data to Supervisor and customer organizations as needed or as part of established protocol.
- Collaborate with the division's Data Steward on new reports, as requested, for corporate managers, Project Managers (PMs), Resource Managers, project teams, other cost analysts, and stakeholders.
- Assist corporate management with improving various division processes for greater efficiency and effectiveness.
- Conduct formal and informal training. Train inexperienced staff and customers on utilization of PWA and division reports

Education & Corresponding Experience

Bachelor’s degree in Engineering, Business Administration, Business Management, Organizational Development, Computer Science or other related technical discipline is preferred.
- With a Bachelor’s Degree in applicable fields, 5 years of experience is required.
- With an Associate’s Degree in applicable fields, 7 years of experience is required.
- Without a degree, 9 years of experience is required.
Experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature. Individual must be capable of applying a diversified knowledge of principles and practices in assigned technical areas. Requires a working knowledge of automated data systems.
Must possess a broad knowledge of engineering operations policies and procedures involving resource management, material and equipment inventory and control, as well as direct work experience, including all aspects of project support.

Required Skills & Experience

Advance knowledge of Microsoft Project and Project Web App.
Working knowledge of Microsoft Office (SharePoint, Excel, Word, Outlook).
Read and interpret technical data visualization reports (such as PowerBI).

Preferred Skills & Experience

SharePoint
Microsoft Teams
General familiarity with infrastructure design and construction projects methodology

Additional Requirements:

Valid U.S. Driver’s License is required
Worker may occasionally attend field site visits and will adhere to any applicable site-specific safety rules
Worker will be expected to occasionally travel to alternative local office spaces for meetings

Pre-Employment Requirement
All employment offers are contingent upon successful completion of our pre-employment screening that may include drug testing, background/criminal check, and if applicable, must meet eligibility requirements for access to classified information.

APR Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

About APR Staffing
APR Staffing was born from the merger of two well-respected technical staffing firms in Portland. ieSolutions and Data Resource Group. Both companies have recently been award winners for the Portland Business Journal's Fastest-Growing Private Companies. The two firms, now as APR Staffing, make for one of the fastest-growing and most-respected professional and technical staffing companies in Oregon and Southwest Washington.

Collaborating with our customers, we augment their workforce with technical and administrative professionals. We provide only high-caliber, professional-grade resources throughout the Pacific Northwest.

Project Coordinator 2

APR Staffing

Vancouver, WA

About the Company

APR Staffing

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