Project Coordinator

Position Overview

The Project Coordinator will support the execution of capital and operational projects within a regulated manufacturing/pharmaceutical environment. This role is primarily field-based and responsible for coordinating and overseeing project activities to ensure compliance with safety standards, cGMP regulations, company policies, and project requirements.

The incumbent will manage multiple well-defined projects and assignments, while supporting larger, more complex projects under the guidance of the Project Manager, from initial concept through final close-out.

Key Responsibilities

• Coordinate and execute multiple multi-disciplinary projects from initiation through completion in support of site operations.
• Support the Project Manager in all project phases, including planning, cost estimating, bidding, scheduling, safety metrics, and cash flow tracking.
• Oversee field execution to ensure projects are delivered in compliance with company standards, SOPs, and regulatory requirements (cGMP/cGLP/cGCP, as applicable).
• Monitor project progress, identify technical issues, and collaborate with the Project Manager to develop and implement effective solutions.
• Ensure adherence to safety policies and promote a strong safety culture across all project activities.
• Coordinate project-related communication across cross-functional teams to facilitate timely and efficient execution.
• Assist in the development and review of project design documentation, including coordination with external A&E firms for drawings, specifications, and deliverables.
• Support design review meetings, document control processes, and transmittal of project information.
• Assist in the preparation of project cost estimates, including labor, materials, equipment, and installation.
• Support the development of bid packages for construction, equipment procurement, and facility expansions.
• Oversee contractor activities in the field, ensuring compliance with project scope, drawings, specifications, schedules, and safety requirements.
• Verify that contractors receive appropriate site orientation and adhere to all regulatory and safety standards.
• Ensure proper documentation of project activities and timely reporting of project status.

Minimum Requirements

• Associate Degree in Engineering or related technical field (Bachelor's Degree preferred).
• Minimum of five (5) years of experience in a Project Coordinator, Project Foreman, or similar role.
• Experience in regulated industries such as pharmaceutical, biotechnology, or medical device manufacturing is required.
• Working knowledge of cGMP and regulatory compliance requirements.
• Experience supporting construction, facilities, or capital projects within a manufacturing environment.
• Strong organizational, communication, and problem-solving skills.
• Ability to work in a fast-paced, field-based environment and manage multiple priorities simultaneously.

Preferred Qualifications

• Experience coordinating with external engineering/design firms (A&E).
• Familiarity with project management tools (e.g., MS Project).
• Knowledge of cost control, scheduling, and contractor management.
• OSHA or safety-related certifications are a plus.

Work Environment

• Primarily field-based role within a manufacturing/pharmaceutical facility.
• Requires oversight of on-site project execution and coordination with contractors and internal teams.