Project Assistant - Richmond

The Project Assistant works in the Real Estate practice group under the supervision of an attorney, paralegal or experienced legal staff and performs routine billable and non-billable work that serves the firm's clients. There is an annual billable hour requirement for this position.
Essential Responsibilities:

• Prepare routine correspondence, documents, and drafts; edit and revise materials as needed, demonstrating strong proofreading skills.
• Manage deal documents and related calendars to support transaction timelines and deadlines.
• Organize and oversee the maintenance of electronic files using the firm's document management system.
• Assist with administrative projects under the direction of attorneys, paralegals, and other experienced legal staff.
• Exercise initiative and sound judgment in completing routine assignments with minimal supervision.
• Consistently maintain a high level of professionalism in all internal and external interactions.
• Track and record client billable time in accordance with firm requirements and meet minimum billable hour expectations.
• Prioritize and manage daily workload effectively and promptly communicate when unable to meet assigned responsibilities.
• Maintain the confidentiality of firm and client information and comply with firm policies and procedures.

Required Knowledge, Skills, and Abilities:

• Ability to organize a high volume of materials while maintaining a high level of detail.
• Consistently demonstrates high ethical standards, professionalism, and personal accountability.
• Exercise sound judgment and discretion in handling assignments and confidential information.
• Provide exceptional client service and builds strong, trusted relationships.
• Possess excellent communication skills and interacts professionally with attorneys, staff, and clients.
• Able to develop a solid understanding of the functions of the assigned department and any applicable laws, procedures, or guidelines.
• Effectively manages competing priorities and adapts to changing demands.
• Meticulous attention to detail and a strong commitment to accuracy in a fast-paced, deadline-driven environment.
• Maintain a proactive, "can do” attitude and a commitment to ongoing learning and skill development.
• Successfully self-manages and works effectively in remote, hybrid, and in-office environments.
• Work both independently and collaboratively as part of a team to support consistent, efficient workflows.
• Ability to work overtime as needed to meet attorney and client deadlines.
• Proficiency with Microsoft Office applications, including Excel, Outlook, Teams, and Word.

Required Education:

• Bachelor's degree or a combination of education, training, and experience that demonstrates the ability to perform the essential duties of the position.

Required Qualifications:

• Minimum one (1) year of experience working in a professional setting.