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Project Assistant (Part Time)

Carlsbad City Council

Carlsbad, CA

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JOB DETAILS
SALARY
$20–$30 Per Hour
SKILLS
Adobe Acrobat, Americans with Disabilities Act (ADA), Apple, Architectural Services, Billing, City Government, Communication Skills, Construction, Construction Management, Contract Review, Document Management, Electricity, Fire Alarm, Logistics, Maintenance - HVAC, Maintenance Services, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Painting (Facilities and Maintenance), Prepare Correspondence, Presentation/Verbal Skills, Project Design, Project Engineering, Project Schedule, Project/Program Coordination, Project/Program Management, Public Works, Roofing, Team Player, Vehicle Fleets, Writing Skills
LOCATION
Carlsbad, CA
POSTED
4 days ago

Project Assistant (Part Time)

Salary

$20.00 - $30.00 Hourly

Location

Carlsbad, CA

Job Type

Part-Time Hourly

Job Number

07202026

Department

Public Works

Opening Date

07/22/2026

Closing Date

8/12/2026 5:00 PM Pacific

  • Description
  • Benefits
  • Questions

The Position

Are you looking for a new opportunity that provides a chance to learn more about the City of Carlsbad? Would you enjoy getting a new perspective on the inner workings of city government? Would you thrive in a fast-paced environment where a good sense of humor, flexibility and teamwork are highly valued?

Consider joining us!

The Project Assistant will work within the Fleet & Facilities Division of Public Works. The Project Assistant will be responsible for scoping, contracting, and overseeing implementation of a variety of smaller facility repair or improvement projects. Examples include: HVAC repair/replacement, parking lot lighting improvements, roof repairs, security and fire alarm modifications, facility painting, electrical improvements, and ADA compliance. The Project Assistant may assist a Project Manager with design and construction oversight of larger more complex facility projects.

The anticipated work schedule is flexible, totaling approximately 20 hours per week on average, not to exceed 980 hours within one fiscal year (July 1 - June 30).

Key Responsibilities

Workday tasks will vary depending on the completion status of various projects but are likely to include:

  • Assisting with construction related activities and logistics
  • Review and critique of contracts, drawings and specifications
  • Vendor and city staff contact and coordination
  • Pursuing resolution of facility-related issues
  • Document management, processing and recording invoices
  • Researching / collecting data, including building energy usage pre / post renovation
  • Preparing correspondence
  • Attending project meetings and taking notes of discussions
  • Performing related duties as assigned

Qualifications

The ideal candidate will:

  • Have experience working as a project engineer, project manager or project coordinator with some field experience
  • Have experience reviewing contracts and architectural drawings
  • Take direction from more than one source and juggle multiple priorities
  • Possess effective oral and written communication skill
  • Be proficient handling fluctuating volumes of work
  • Work collaboratively with team members and others to accomplish results
  • Exhibit a resourceful, eager to learn attitude

Experience & Education

The ideal candidate will:

  • Have completed substantial course work toward a degree in engineering, architecture or construction management. Equivalent work experience in lieu of a degree would be given consideration.
  • Have skill with Microsoft Office programs, including Word, Excel and Outlook, Adobe Acrobat, document management systems, scheduling software and project management systems.
  • APPLE Savings Plan
  • Employee Assistance Program: EAP
  • 40 hours of sick leave per fiscal year (July 1- June 30)
  • Eligible to use after the first 90 days of work

Part time positions do not have benefits, and cannot exceed 980 hours in a fiscal year (July 1- June 30).

01

Please enter your initials below acknowledge that you understand that this is a part time position with a 980 hour limit per fiscal year.

02

Please enter your initials below acknowledging your understanding that this is a non-benefitted position.

03

Do you have a bachelors degree from an accredited college or university in a construction related or technical field?

  • Yes
  • No

04

Do you have at least one year of related work experience in a technical/logistics-related position?

  • Yes
  • No

05

Please briefly describe the related work experience including the position title and dates of employment. If there is no related work experience, please state "None".

06

Rate your proficiency in Microsoft Outlook:

  • Basic
  • Competent
  • Advanced

07

Rate your proficiency in Microsoft Word:

  • Basic
  • Competent
  • Advanced

08

Rate your proficiency in Microsoft Excel:

  • Basic
  • Competent
  • Advanced

09

Rate your proficiency in Microsoft PowerPoint:

  • Basic
  • Competent
  • Advanced

10

List your experience with scheduling or project management systems. If you have no experience, please state "None."

Required Question

Employer Carlsbad, City of (CA)

About the Company

C

Carlsbad City Council