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Project Administrator – Construction / Fabrication Environment

Jobot

Kalamazoo, MI

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JOB DETAILS
SALARY
$50,000–$55,000 Per Year
SKILLS
Accounting, Accounting Close, Accounting Policies, Accounts Receivable, Administrative Skills, Air Intelligence Agency (AIA), Billing, Change Requests/Orders, Communication Skills, Construction, Construction Administration, Contract Management, Contract Requirements, Customer Support/Service, Documentation, Financial Reporting, Leadership, Legal, Manufacturing, Microsoft Office, Multitasking, Operational Communications, Operational Support, Organizational Skills, Project/Program Coordination, Project/Program Management, Purchase Orders, Record Keeping, Team Player
LOCATION
Kalamazoo, MI
POSTED
4 days ago
Great Culture + Strong Benefits + Stable Growth | Project Administrator Opening

This Jobot Job is hosted by: Carrie Powell
Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.
Salary: $50,000 - $55,000 per year

A bit about us:

A growing custom fabrication and construction-focused organization is seeking a Project Administrator to support accounting operations, project coordination, billing, and contract administration within a collaborative and fast-paced environment.

This role is ideal for someone who enjoys balancing accounting support, customer invoicing, project coordination, and operational communication while working closely with both accounting and project management teams.

Why join us?
  • Stable and growing organization with strong leadership
  • Family-oriented, team-first culture
  • High-visibility role supporting operations and accounting
  • Broad exposure to project accounting and construction administration
  • Excellent benefits package including strong 401(k) match
  • Opportunity to grow within a collaborative organization
  • Supportive, non-corporate work environment


Job Details

Responsibilities:
  • Manage project/job setup and maintain job cost records
  • Process customer invoicing and contract billing requirements
  • Support contract administration, purchase orders, and subcontract documentation
  • Coordinate change orders and project documentation
  • Monitor receivables and assist with collections follow-up
  • Assist with month-end accounting processes and reporting
  • Maintain organized accounting and project records
  • Support project managers and accounting leadership with administrative coordination

Qualifications:
  • 2+ years of accounting, billing, or project administration experience
  • Strong Microsoft Office skills, particularly Excel
  • Excellent organizational and communication abilities
  • Ability to manage multiple priorities in a fast-paced environment
  • Construction, manufacturing, or project-based industry experience preferred
  • Experience with AIA billing, contract administration, or project accounting strongly preferred


Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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About the Company

J

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection.  As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

Ready to find a good job? Create your profile today at Jobot.com 🤖

COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com