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Project/Administrative IV

J. Paul Getty Trust, The

Los Angeles, California

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JOB DETAILS
LOCATION
Los Angeles, California
POSTED
19 days ago
One Getty Values: Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. Job Summary:

Responsible for providing a variety of administrative duties or project management for the Director of Facilities.

Major Job Responsibilities:

Office Manager:

  • Reporting to the Director of Facilities, the office manager is responsible for ensuring efficient and smooth running of the 24/7 business unit operations for the Director.
  • Oversees administration with the support of four senior staff assistants and guiding overall efficiency of administration operations including development of operational standards.
  • Ability to filter significant external and internal communications and prioritize response.
  • Key contact for staff with policies and procedures.
    Is the key liaison for Director with partners inside and outside the Getty.

Direct Support:

 

  • Provide excellent administration management of Facilities Director’s calendar, management of special events, scheduling travel and financial reports.
  • Highly organized, attention to detail, communication and accurate calendaring.
  • Ability to handle confidential information with discretion.
  • Utilize significant amount of independent judgement.
  • Proactively assist the Director in his role as a local, national and international leader in Facilities operations in a cultural organization.

Project Management:

 

  • Prepares executive and board documents for the Office of Facilities Director, Getty leadership and the Trustee’s.
  • Prepares presentations and reports for Facilities Director’s office, in support of the COO/CFO.
  • Manages the Director’s events, programming and special projects.
  • Budget planning, purchasing and related financial tasks.
  • Independently conceive and perform research, and produce reports and analysis necessary for the Facilities Director to participate and present in meetings, conferences and initiatives
Qualifications:
  • High school diploma/GED; Bachelor's degree
  • Minimum 4-6 years related experience, 10+ years experience in similar complex consensus building organization - Finance/administration, cultural or education facility preferred
Knowledge, Skills and Abilities:
  • Advanced computer skills and demonstrated experience with office software and email applications
  • Excellent organizational skills and attention to detail
  • Demonstrated success in following through and completing projects
  • Excellent verbal and written communication skills
  • Excellent customer service/interpersonal skills
  • Ability to prioritize, multi-task and assign work to others
  • ability to collaborate with a diverse group of stakeholders and colleagues
  • Depending on assigned area, reading or conversation skills in one or more foreign languages preferred
Benefits and Perks:

Here are just some examples that Getty offers/provides for full-time employees:

 

  • Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
  • 403(b) Employee Investment retirement plan – with up to 5% Getty Match
  • Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
  • Educational Assistance and professional development
  • Paid Vacation, Sick and Personal Days
  • 12 Paid Holidays
  • Many positions have bi-weekly Off-Fridays
  • On-Site Fitness Center at Getty Center
  • Community service opportunities

 

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.  

About the Company

J

J. Paul Getty Trust, The

The J. Paul Getty Trustis a cultural and philanthropic institution dedicated to the presentation, conservation, and interpretation of the world’s artistic legacy.

Through the collective and individual work of its constituent programs—the Getty Conservation Institute, the Getty Foundation, the J. Paul Getty Museum, and the Getty Research Institute—the Getty pursues its mission in Los Angeles and throughout the world, serving both the general interested public and a wide range of professional communities in order to promote a vital civil society through an understanding of the visual arts.

The Getty and its four programs are dedicated to the proposition that works of art are windows onto the world's diverse and intertwined histories, mirrors of humanity's innate imagination and creativity, and inspiration to envision the future.

To this end, the Getty works to:

• Enhance understanding of art through innovative, digitally driven research, shared for the benefit of the widest possible audience,
• Strengthen and broaden our collections to provoke the curiosity of scholars and visitors alike,
• Chart a new course for how art, humanities, and cultural and public policy can together foster a more inclusive, vibrant civil society,
• Serve as a convener and catalyst in the cultural life of Los Angeles, and
• Offer transformative experiences for visitors to our collections, gardens, and facilities at the Getty Center, the Getty Villa, and the Getty's presences online, free of charge now and forever.

COMPANY SIZE
1,500 to 1,999 employees
INDUSTRY
Arts, Entertainment and Recreation
WEBSITE
http://www.getty.edu/about/