Project Accountant

Michael Hsu Office of Architecture, a dynamic and growing architectural firm, is seeking an experienced Project Accountant to join our Austin office. The ideal candidate is a self-motivated, detail-oriented, and solutions-driven professional with a positive attitude who will play a vital role in supporting our firm and brand. A working knowledge of project accounting, architectural practices, and contracts are preferred. This is a hybrid position, based in Austin, TX, requiring a minimum of three days a week working in-person from our Austin office.

Responsibilities Include:

• Manage billing, accounts receivable, and support collection efforts for assigned projects in accordance with monthly deadlines
• Review and verify contract data prior to invoice finalization (hourly rates, fixed fee, phase billing, etc.)
• Process time and expense adjustments prior to invoice issuance
• Maintain client billing backup and prepare project budget summaries as requested by project teams or clients
• Lead bi-monthly follow-up on outstanding accounts receivable and report status to leadership
• Record client payments in the accounting system and apply them to the appropriate invoices
• Reconcile client retainers, prepaid funds, and overpayments
• Monitor project completion, initiate retainer refunds, and close projects in the ERP system
• Present monthly AR reporting and project financials to leadership
• Reconcile project-related accounts and support monthly and quarterly close processes

Job Requirements:

• 3+ years of accounting experience
• Proficiency in Deltek Vantagepoint or similar ERP/project accounting systems, and
• Microsoft Excel (e.g., NetSuite, Deltek Ajera, Sage)
• Ability to commute to our Austin, TX office a minimum of three days a week
• Strong written and verbal communication skills
• High attention to detail with strong organizational skills
• Ability to work both independently and collaboratively
• Strong analytical skills with the ability to manage multiple priorities without sacrificing accuracy
• Ability to meet deadlines in a fast-paced environment
• Experience in Architecture, Engineering, or Construction (AEC) industry preferred
• Experience with job costing and project-based accounting
• Positive attitude and willingness to work within a team

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