Programs Support Coordinator, School of Nursing

Programs Support Coordinator, School of Nursing

Salary

See Position Description

Location

Bourbonnais

Job Type

Full-Time Staff

Division

Academic Affairs

Department

Nursing - Undergrad

Opening Date

07/13/2026

• Description
• Benefits

Position Summary

As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.

The School of Nursing (SON) Programs Support Coordinator delivers comprehensive secretarial, administrative, operational, and academic support to ensure the effective operations of the BSN, RN-BSN, MSN, and PG-APRN certificate programs. This role provides essential assistance to students, faculty, and program leadership by coordinating daily program operations, maintaining compliance and accreditation documentation, and fostering an efficient and welcoming learning environment. The coordinator plays an integral role in promoting student success, program quality, and CCNE accreditation readiness, while also serving as the front desk administrator and overseeing Wisner facilities operations.

Essential Duties and Responsibilities

• Organize, maintain, and update School of Nursing files, records, and other documentation as requested.
• Maintain program calendars, schedules, and meeting logistics (including proctored exams and special events).
• Schedule meetings and manage the Associate Dean's appointment calendar.
• Prepare agendas and take minutes for School of Nursing, and other meetings as assigned.
• Take minutes for BSN Curriculum, RN-BSN Curriculum, MSN Curriculum, Evaluation Committee, and meetings as assigned.
• Assist in the preparation of reports, surveys, and data requests for the Associate Dean and program leadership.
• Schedule travel arrangements for the Associate Dean, and other program leadership as needed.
• Provide general administrative support to the Associate Dean, and all other program leadership.
• Provide general administrative support to BSN faculty and students.

Financial & Resource Management

• Assist the School of Nursing with procurement and requisitions.
• Process purchase orders, supply requests, and reimbursement documentation.
• Order and maintain office, lab, instructional supplies and faculty resources for all programs, including those related to FNP Immersion experiences.
• Coordinate equipment scheduling with IT/Media Services.

Academic & Student Support

• Schedule and coordinate online and in-person proctored exams, including availability to respond to testing issues outside normal business hours for urgent proctoring issues.
• Set up and administer examinations for the BSN program, including administering the entrance exam at least twice per semester (occasionally outside standard business hours).
• Assist BSN students with the NCLEX application process and release procedures.
• Collaborate in the maintenance NCLEX pass-rate tracking and reporting data.
• Work with the Admission, Progression, and Retention Committee to prepare and send progression letters each semester.
• Support student communications and engagement initiatives, including collaboration with the Nursing Student Association and Kappa Sigma.

CCNE Accreditation Support & Compliance

• Initiate and maintain faculty peer-to-peer evaluations and faculty mentoring documentation.
• Support CCNE accreditation readiness efforts by maintaining required documentation and reports.

Event & Program Coordination

• Assist with planning, coordinating, and executing events, including FNP Immersion, Orientations, Pinning Ceremony, Homecoming Nursing Tea, Kappa Sigma, and other School of Nursing events, occasionally outside normal business hours.
• Order catering and supplies for meetings and events as needed.

Front Desk & Facilities Coordination

• Serve as the receptionist for Wisner Hall for Nursing, greeting and assisting visitors and callers.
• Schedule rooms for non-classroom activities for faculty and students.
• Provide administrative oversight for the Wisner Building Safety Team (BST) and serve as a liaison with the Office of Emergency Management.
• Supervise work-study student employees.

External & Campus Collaboration

• Work closely with the Registrar's Office, Admissions, Information Technology, and other university departments to support program operations and student success.

Knowledge, Skills and Abilities Required

• A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.
• Proficiency with word processing, spreadsheets (Excel), and database systems; ability to learn new software quickly.
• Strong written and verbal communication skills, with attention to grammar, clarity, and professional tone.
• Excellent customer service, interpersonal, and telephone skills.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Ability to work independently while appropriately seeking guidance and collaboration.
• Strong organizational skills with the ability to manage competing priorities in a fast-paced academic environment.
• Positive interpersonal skills to effectively support students, faculty, staff, and external partners.

Additional Information

EDUCATION

• Associate degree required; Bachelor's degree preferred.
• Experience in higher education and/or healthcare strongly recommended.
• Experience supporting academic programs, accreditation activities, or clinical education is desirable.

WORK ENVIRONMENT

This position is based in an office located in Wisner Hall for Nursing on the Bourbonnais campus. Some responsibilities may require availability outside standard business hours, including evenings or weekends, to support examinations, events, or urgent operational needs.

SUPPLEMENTAL INFORMATION

The salary for this position is $20.00 per hour. Additional consideration will be made for relevant experience and educational background.

Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.

Olivet Nazarene University offers:

• Comprehensive medical, vision, and dental insurance.
• Employer retirement contribution begins on first day of full-time employment and is 100 percent vested at that time.
• Additional auxiliary coverage such as life insurance, disability insurance and AD&D insurance.
• Generous paid time off, including vacation, sick, personal, and bereavement leave and 18 days for the observance of holidays.
• Tuition remission granted to employee, spouse, and dependent children for education within Olivet's distinguished academic programs.
• Access to an active campus life with a top-notch fitness center, enriching musical performances, competitive athletic competitions, and introduction to the sciences at our Stickler Planetarium.

To learn more, see our benefits summary here.

Employer Olivet Nazarene University (IL)

Address 1 University Ave

Bourbonnais, Illinois, 60914

Phone 815-939-5240

Website https://www.olivet.edu/about/employment/