Program Specialist II - Nursing and Allied Health

Program Specialist II - Nursing and Allied Health

Salary

$41,600.00 - $50,752.00 Annually

Location

Flagstaff (Fourth Street Campus), AZ

Job Type

Full-Time

Job Number

073-26

Division

Nursing and Allied Health

Opening Date

06/09/2026

FLSA

Non-Exempt

Summary

The Program Specialist reports to the Director of Nursing & Allied Health. In addition to providing administrative support to the Director, the Specialist manages the clinical schedules for faculty and students in Nursing & Allied Health, maintains student immunization and certification records, manages the admissions process, and ensures that supplies and materials are fully stocked. Administrative skills, technical ability, and a positive interpersonal approach are key to this role. This is a regular, full-time (40-hour), benefits-eligible position. Flexible work arrangements and/or reduced hours may be considered in alignment with College procedures.

• Description
• Benefits
• Questions

Position Summary

The Program Specialist reports to the Director of Nursing & Allied Health. In addition to providing administrative support to the Director, the Specialist manages the clinical schedules for faculty and students in Nursing & Allied Health, maintains student immunization and certification records, manages the admissions process, and ensures that supplies and materials are fully stocked. Administrative skills, technical ability, and a positive interpersonal approach are key to this role.

This is a regular, full-time (40-hour), benefits-eligible position. Flexible work arrangements and/or reduced hours may be considered in alignment with College procedures.

First Application Review: June 23, 2026 - Open until Filled

Applications received by this date will be considered in the initial pool

Salary & Benefits:

• Anticipated Hiring Range: $20.00 - $24.40/hour - depending on education and experience
• Cafeteria Plan: In addition to the base compensation, benefits-eligible employees receive an extra $6,720 per year to put toward benefit costs or to be used as additional take-home pay
• Paid Holidays: 21 (including a full week off between Christmas and New Year's Day and over Spring Break)
• Vacation & Sick Leave: Approximately 17 paid vacation days & 9 paid sick leave days accrued annually
• Health Insurance and Other Coverage: seehttps://www.coconino.edu/benefits/full-time-benefits

Coconino Community College is an Equal Opportunity Employer

Essential Duties and Responsibilities

Administrative Support:

• Provide administrative support to the Director of Nursing & Allied Health as directed.
• Assist the Director with maintaining accurate records of departmental budgets. Enter purchase requisitions and manage procurement card purchases within Nursing & Allied Health.
• Assist the Director with completing and submitting hiring and other personnel forms.
• Schedule meetings, locate rooms for meetings, and assist with resolving classroom conflicts.
• Take notes at department and faculty meetings.
• Handle travel arrangements and travel claims for instructors and Director in compliance with state travel rules and policies.
• Coordinate certification testing with faculty and testing vendors.
• Assist with student orientations and other departmental events.
• Plan nursing pinning ceremonies in collaboration with students, faculty, and the Director of Nursing & Allied Health.
• Support Nursing & Allied Health faculty as requested.

Clinical Scheduling:

• Initiate and maintain clinical contracts with the multiple facilities utilized by the faculty for student clinical experiences.
• Coordinate and manage facility-specific onboarding documents for clinical rotations, including the use of required facility document management software.

Student Records:

• Collect and maintain student records including health records, fingerprint clearances, professional certifications, etc. Ensure that all certifications and immunizations remain current.
• Follow up with students who need to submit updated requirements by each of the Nursing & Allied Health programs.
• Upload student documents into electronic systems such as TMU, Typhon, and facility-specific software.
• Maintain the confidentiality of student records in accordance with appropriate regulations, including FERPA.

Nursing & Allied Health Admissions:

• Respond to inquiries and requests for information regarding Nursing & Allied Health programs.
• Refer prospective Nursing & Allied Health students to Academic Advising to guide them as they complete their prerequisite coursework.
• Manage and proctor nursing entrance exam testing for prospective nursing students.
• Collect and manage admissions applications and documentation for all nursing and allied health programs.
• Support the Director and program faculty in reviewing admissions applications.
• Communicate with applicants in a timely and professional manner.

Supplies & Materials:

• Establish and maintain inventories of supplies and materials for each program in collaboration with faculty.
• Order supplies and manage receiving in cooperation with CCC Shipping & Receiving. Restock supplies in the correct locations.
• Order textbooks and other instructional materials for students and faculty.
• Coordinate uniform orders with vendors for students and faculty.
• Maintain laundry for skills labs for all nursing and allied health programs.
• Assist faculty in the setting up and breakdown of skills and simulation labs.

Other Duties:

• Participate in campus meetings and College committees and plans special events in conjunction with external departments and agencies.
• Create and participate in a positive, collaborative, and diverse workplace environment.
• Participate in relevant professional development.

Other duties as assigned.

Knowledge, Skills and Abilities

• Proficient with Microsoft Office and Zoom software.
• Excellent organizational skills and attention to detail.
• Ability to follow purchasing procedures.
• Outstanding customer service skills and ability to maintain a positive approach at all times.
• Experience with various forms of technology and with standard office devices such as copiers and printers.

Minimum Qualifications

Associate's degree and two years of related full-time experience or any combination of education and experience sufficient to successfully perform the essential functions of the job and/or as approved by the Human Resources Department.

Coconino Community College strives to provide our employees with the best benefit options. We know that benefit considerations are extremely important when making your decision on the next step in your career path.

Here are some of the unique benefit opportunities you can take advantage of at CCC: Arizona State Retirement System- 100% employer matching beginning on your first day! Cafeteria benefit allowance, medical, wellness program and clinic, dental, vision, life insurance, voluntary short-term disability and CCC tuition reimbursement. An extremely generous Paid Time Off allotment with accrued vacation and sick hours, including 21 holidays, and much more!!

To learn more about our full-time benefits, please visit detailed overview

01

Are you able to work in a complex environment with multiple duties throughout the day, week and month supporting multiple functions at the same time? Can you work under pressure and meet deadlines and time schedules? Please explain.

02

Describe your experience with maintaining accurate records of departmental budgets. Enter purchase requisitions and manage procurement card purchases.

Required Question

Employer Coconino Community College

Division Nursing and Allied Health Address 3000 N. Fourth St.

Flagstaff, Arizona, 86004

Phone 928-226-7665

Website www.coconino.edu/careertechnical/nursing