Program Specialist I - Maintenance Office Administrator - Ramsey Unit (028667)

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I. JOB SUMMARY

Performs routine consultative services and technical assistance work. Work involves assisting with

planning, developing, and implementing an agency program; and providing consultative services and

technical assistance to program staff, government agencies, community organizations, and the

public. Works under moderate supervision with limited latitude for the use of initiative and

independent judgment.

II. ESSENTIAL FUNCTIONS

A. Provides support and collaborates in the planning, development, implementation, analysis, and

documentation of a unit maintenance program; requisitions and tracks merchandise, supplies,

parts, and equipment necessary for unit maintenance and construction activities; maintains

perpetual inventory control of materials and supplies using automated systems; and develops

and maintains automated records of labor and material used in maintenance and construction

activities.

B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and

forms; and audits field operating reports, invoices, requisitions, purchase orders, work orders,

and other documents.

C. Coordinates maintenance and construction work between staff and departments of the agency;

and confers with staff on maintenance and construction program problems.

D. Trains and supervises inmates in administrative support procedures used in unit maintenance

and construction programs.

E. Assists in maintaining the security of assigned inmates.

• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

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III. MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Five years full-time, wage-earning customer service, clerical, administrative support, or

technical program support experience. Fifteen semester hours from a college or university

accredited by an organization recognized by the Council for Higher Education Accreditation

(CHEA) or by the United States Department of Education (USDE) may be substituted for

each six months of experience.

3. Facilities maintenance experience preferred.

4. Experience in the supervision of employees or inmates preferred.

• Ability to maintain the security and integrity of critical infrastructure as it is defined by state

law.

B. Knowledge and Skills

1. Knowledge of office practices and administrative procedures.

2. Knowledge of business terminology, spelling, punctuation, and grammar.

3. Knowledge of agency and departmental organizational structure, policies, procedures,

rules, and regulations preferred.

4. Skill to communicate ideas and instructions clearly and concisely.

5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the

public.

6. Skill to interpret and apply rules, regulations, policies, and procedures.

7. Skill in problem-solving techniques.

8. Skill in the use of computers and related equipment in a stand-alone or local area network

environment.

9. Skill to prepare and maintain complex records and files in an automated system.

10. Skill to plan work in order to meet established guidelines.

IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend

repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,

alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate

motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving

objects, radiant and electrical energy, working closely with others, working alone, working

protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include

computer and related equipment, calculator, copier, fax machine, telephone, dolly, and

automobile.

'',''!*!

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

• Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. *

Questions regarding this posting may be directed to:

Shelbie Morrow

Human Resources Headquarters

2 Financial Plaza, STE 600

Huntsville, TX 77340

PH (936) 437-4106

EMAIL hr.selectionsteam3@tdcj.texas.gov

'',''!*!

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

• Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. *

Questions regarding this posting may be directed to:

Shelbie Morrow

Human Resources Headquarters

2 Financial Plaza, STE 600

Huntsville, TX 77340

PH (936) 437-4106

EMAIL hr.selectionsteam3@tdcj.texas.gov

'',''!*!

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide - Prepared by the State Auditor''s Office

Texas State Auditor''s Office - Job Descriptions

'',''!*!

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide - Prepared by the State Auditor''s Office

Texas State Auditor''s Office - Job Descriptions

'',''!*!

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.

'',''!*!

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.

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